Executive Assistant - Jobs in Saint John, NB

Job Description

Executive AssistantWe are excited to share an exciting opportunity for someone to join CAA Atlantic, one of the best employers to work with in Atlantic Canada. If you are someone who likes working with leaders both internally and externally and have a passion and/or experience executing a strong internal communication program, this is the opportunity that you should be looking at.As the Executive Assistant at CAA Atlantic, you will be responsible for providing day-to-day support to the President & CEO, the Board of Directors, and at times, other executive leadership. In addition to this, you will have the opportunity to enhance our internal communications approach to improve our employee engagement and performance at CAA Atlantic. This role is based out of our Saint John, NB office but as an organization that embraces flexibility in work, you will have the ability to work from home.Come join an organization that has been recognized as the Most Trusted Brand in Canada four out of the last five years and help us continue to evolve into the most trusted Member organization and top employer in Atlantic Canada.Core Responsibilities: Office of the President & CEO:Job Duties:

• Manage the schedule and correspondence of the President & CEO
• Take initiative to resolve issues and ensure effective functioning of the Office of the CEO
• Assist with the scheduling and coordination of various meetings
• Draft, review and send internal and external correspondence
• Arrange travel as required
• Lead the preparation of presentations in collaboration with executive team members
• Collect and/or completes information for various reports and surveys Coordinate employee communication approaches to drive employee engagement and performance
• Handle sensitive and confidential financial, legal, personnel and organizational information.

The Executive Assistant is also required to maintain confidentiality and professionally interact with management, employees, and the public. Other duties shall be assigned, as necessary.Board of Directors:The Executive Assistant also provides full support and facilitates the efficient functioning of the Board of Directors of CAA Atlantic Limited.Job Duties:

• Organizes and supports Board and Board Committee meetings including the Annual General Meeting with the accompanying requirements
• Works closely with the President & CEO in preparing for all Board and Board Committee presentations including agenda and meeting notices
• Ensures that all administrative / governance requirements are met including meeting notes / minutes, records, posts, and Board material
• Provides, as needed, support to Board Chair and Committee Chairs in performing their role
• Ensures Board documents, bylaws, Directors Manual, and policies are kept up to date (I.e., Principles of Governance, Governance Calendar, Skills Matrix, etc.)
• Coordinates all onboarding paperwork for new Directors
• Manages any Director benefits (I.e., ICD membership, CAA membership, Orion travel medical coverage, etc.)

Core Competencies

• Ability to work independently
• Strong communication skills—verbal and written
• Capable of organizing work and meeting deadlines while juggling other priorities
• Strong problem-solving skills
• Keen attention to details
• Resourceful and flexible
• Strong interpersonal skills, diplomatic and professional

Education and Experience

• Post-secondary diploma in Business Administration, or relevant discipline, required
• Extensive knowledge of governance practices
• 5+ years working with Board of Directors
• 5+ years of experience in a senior administrative or coordinator role
• Experience in supporting a Board and the accompanying governance requirements would be considered an asset
• Experience in organizing larger meeting events
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams
• Strong knowledge of office procedures and practices

Why work with us:

• An innovative and dynamic work environment an amazing team
• Strong commitment to the community and giving back (A competitive compensation package
• Generous paid time off based on professional experience
• Ongoing dynamic learning and development opportunities
• Company pension plan
• Paid volunteering
• Our exceptional benefits package includes:
• industry-leading $1,500 a year for mental health
• Orthodontic coverage
• Fertility coverage
• Vaccine coverage e.g., Twinrix, Shingrix
• Orthodontics for adults and children
• Telemedicine - provides you with 24/7 direct access to medical care and wellness services by phone or video chat
• Complimentary Premier CAA Membership
• An in-house gym facility and/or corporate gym rate and partial reimbursement

Diversity and inclusion at CAA AtlanticAs a member-driven organization, we are dedicated to building a workforce that reflects the diversity of the communities in which we live. It is important to us that every employee can reach their full potential, and we recognize that diverse perspectives enhance our collective innovation, creativity and allow us to provide amazing service to our Members.AccommodationDuring the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Human Resources Professional when invited to the assessment process.This posting is available in alternate formats upon request.Interested applicants are invited to apply at Executive AssistantJob Types: Full-time, PermanentSalary: $38,806.18-$74,537.73 per yearBenefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Store discount
• Tuition reimbursement
• Vision care
• Wellness program
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Saint John, NBQuick Apply

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