Executive Assistant - Jobs in Saint John, NB

Job Description

The OpportunitySaint John, NB Administrative Experienced Full-time - PermanentWe are excited to share an exciting opportunity for someone to join CAA Atlantic, one of the best employers to work with in Atlantic Canada. If you are someone who likes working with leaders both internally and externally and have a passion and/or experience executing a strong internal communication program, this is the opportunity that you should be looking at.As the Executive Assistant/ Board Coordinator at CAA Atlantic, you will be responsible for providing day-to-day support to the President & CEO, the Board of Directors, and at times, other executive leadership. In addition to this, you will have the opportunity to enhance our internal communications approach to improve our employee engagement and performance at CAA Atlantic. This role is based out of our Saint John, NB office but as an organization that embraces flexibility in work, you will have the ability to work from home.Come join an organization that has been recognized as the Most Trusted Brand in Canada four out of the last five years and help us continue to evolve into the most trusted Member organization and top employer in Atlantic Canada.What youll doResponsibilitiesCore Responsibilities:Office of the President & CEO:Manage the schedule and correspondence of the President & CEOTake initiative to resolve issues and ensure effective functioning of the Office of the CEOAssist with the scheduling and coordination of various meetingsDraft, review and send internal and external correspondenceArrange travel as requiredLead the preparation of presentations in collaboration with executive team membersCollect and/or completes information for various reports and surveys Coordinate employee communication approaches to drive employee engagement and performanceHandle sensitive and confidential financial, legal, personnel and organizational information.The Executive Assistant is also required to maintain confidentiality and professionally interact with management, employees, and the public. Other duties shall be assigned, as necessary.Board of Directors:The Executive Assistant also provides full support and facilitates the efficient functioning of the Board of Directors of CAA Atlantic Limited.Organizes and supports Board and Board Committee meetings including the Annual General Meeting with the accompanying requirementsWorks closely with the President & CEO in preparing for all Board and Board Committee presentations including agenda and meeting noticesEnsures that all administrative / governance requirements are met including meeting notes / minutes, records, posts, and Board materialProvides, as needed, support to Board Chair and Committee Chairs in performing their roleEnsures Board documents, bylaws, Directors Manual, and policies are kept up to date (I.e., Principles of Governance, Governance Calendar, Skills Matrix, etc.)Coordinates all onboarding paperwork for new DirectorsManages any Director benefits (I.e., ICD membership, CAA membership, Orion travel medical coverage, etc.)What youll needQualificationsEducation and ExperiencePost-secondary diploma in Business Administration, or relevant discipline, requiredExtensive knowledge of governance practices5+ years working with Board of Directors5+ years of experience in a senior administrative or coordinator roleExperience in supporting a Board and the accompanying governance requirements would be considered an assetExperience in organizing larger meeting eventsProficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft TeamsStrong knowledge of office procedures and practicesCore CompetenciesAbility to work independentlyStrong communication skills-verbal and writtenCapable of organizing work and meeting deadlines while juggling other prioritiesStrong problem-solving skillsKeen attention to detailsResourceful and flexibleStrong interpersonal skills, diplomatic and professionalWere looking forCore SkillsAdaptable and Flexible Board Governance Microsoft Suite Office Administration Office Procedures Written CommunicationLook for yourselfPhoto GalleryA little bit about usCAA AtlanticBased in Atlantic Canada, CAA Atlantic has more than doubled in size in the past 10 years and now serves more than 285,000 Members in all 4 Atlantic Provinces. We are part of the CAA Federation and with over six million Members, CAA is one of the largest and most trusted & respected consumer-based organizations in Canada.Why Work With Us:Challenging work with an amazing teamStrong commitment to the community and giving back (more than $50K in charitable giving to the IWK Foundation, Ronald McDonald House Atlantic and the Janeway Children’s Hospital Foundation in 2022, in addition to many more)A competitive compensation packageGenerous paid time off based on professional experiencePaid volunteeringTelemedicine - provides you with 24/7 direct access to medical care and wellness services by phone or video chatHealth and Safety of employees is the number one priorityComplimentary Premier CAA MembershipAn in-house gym facility and/or corporate gym rate and partial reimbursementAn innovative and dynamic work environmentOngoing learning and development opportunitiesOur Vision: To be the most trusted and sustainable Member organization in Atlantic Canada.Our Mission: To make a difference every day by anticipating, understanding, and exceeding the expectations of our MembersOur Core ValuesWE WILL BE BOLD We embrace change and encourage bold decisions to be made in pursuit of delivering positive impact and innovative solutions for our Members and our community.WE DO WHAT WE SAY Our Members and our Community know they can trust us to be there when we say we will, to provide the safety and security they can count on and deliver the great service they’ve come to expect. Our word is our bond.WE THINK DIFFERENTLY We create a culture built on being curious, embracing new ideas, backgrounds, and perspectives, which expands our thinking and leads to creative solutions.WE DO THE RIGHT THING We commit to operating in the best interest of others, upholding integrity and being transparent in our actions and decision making.Diversity and inclusion at CAA AtlanticAs a member-driven organization, we are dedicated to building a workforce that reflects the diversity of the communities in which we live. It is important to us that every employee has the opportunity to reach their full potential, and we recognize that diverse perspectives enhance our collective innovation, creativity and allow us to provide amazing service to our Members.AccommodationApplicants should identify if they require accommodation during the competition process (on a confidential basis). All postings available in alternate formats upon request.Are you interestedWork With UsWe offer:An innovative and dynamic work environment an amazing teamStrong commitment to the community and giving back (A competitive compensation packageGenerous paid time off based on professional experienceOngoing dynamic learning and development opportunitiesCompany pension planPaid volunteeringOur exceptional benefits package includes:industry-leading $1,500 a year for mental healthOrthodontic coverageFertility coverageVaccine coverage e.g., Twinrix, ShingrixOrthodontics for adults and childrenTelemedicine - provides you with 24/7 direct access to medical care and wellness services by phone or video chatComplimentary Premier CAA MembershipAn in-house gym facility and/or corporate gym rate and partial reimbursementQuick Apply

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