Medical Office Assistant - Jobs in Saint John, NB

Job Description

The Medical Officer Assistant, under the direction of the office manager, will primarily be responsible for scheduling and confirming patient appointments / tests / follow-ups and managing physician schedules in an very busy Family Practice office. This role is also required to share information collected from patients with the appropriate medical team members. They must be able to communicate and work effectively in a multidisciplinary team and have a working knowledge of medical terminology.Core Competencies

• Communication
• Critical Thinking
• Decision Making
• Organizational and Environmental Awareness
• Planning and Organizing
• Problem Solving
• Service Orientation

Job Duties

• Greet and direct clients to appropriate medical resources and / or services.
• Answer external and internal phone calls and transfer calls to the appropriate departments.
• Handle all correspondence, including: telephone, email, fax and mail.
• Provide administrative support and perform clerical duties.
• Scan, fax and / or mail documents as required.
• Schedule and confirm patient appointments / tests / follow-ups and manage physician schedules.
• Manage referrals.
• Give registration forms to patients and ensure that they are properly filled out.
• Measure and document vital signs on each patient.
• Update and maintain electronic medical system.
• Analyze data and relevant information to: Compose reports, compile statistics, prepare letters, memos and agendas.
• Share information collected from patients with the appropriate medical team members
• Clean and sterilize materials and instruments.
• Prepare examination rooms with the necessary medical supplies and equipment.
• Monitor inventory of medical supplies and materials and order as required.
• Picking up supplies from the local hospital/Pharmacy or post office, candidate must have a means to commute to these locations.
• Arrange for medical materials to be properly cleaned or disposed of.
• Participate in meetings as requested.
• Other duties as assigned.

Requirements

• At Least Medical Secretary Diploma will be an advantage.
• 2 years of secretarial experience in a health care setting, will be an advantage.
• Experience with Intrahealth software is an asset.
• Working knowledge of medical terminology, will be an advantage.
• Proficient in use of computers and other office equipment.
• Excellent organizational and problem solving skills.
• Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, reports, and so on.
• Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws.
• Able to maintain filing systems and basic databases.
• Meticulous records maintenance skills.
• Able to manage time efficiently and prioritize multiple tasks.
• Superior telephone manners and strong interpersonal skills.
• Strong customer service orientation.
• Must have transport to run errands.

Work Conditions

• Interacts with employees, management and the public at large.
• May be exposed to infectious waste, diseases, conditions, etc.,
• Overtime may be required.
• Ability to attend and conduct presentations.
• Manual dexterity required to use desktop computer and peripherals.
• Intermittent physical activity including walking, standing, sitting, lifting and supporting patients.
• Lifting or moving up to 10-20 lbs may be required.

COVID-19 considerations:The office is fully compliant with COVID-19 restrictions. Personal Protective Equipment is made available for work.Job Type: Part-timePart-time hours: 24 per weekSalary: $16.00-$16.50 per hourSchedule:

• 8 hour shift

COVID-19 considerations:Use of mask is mandatory within premises.Ability to commute/relocate:

• Saint John, NB: reliably commute or plan to relocate before starting work (preferred)

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: One locationApplication deadline: 2022-10-31Expected start date: 2023-01-16Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected