ADMINISTRATIVE SECRETARY - Jobs in St. John's, NL

Job Description

Ocean Frontier Institute(Contractual Position to July 31, 2023, with Possibility of Extension)This position is funded through an external grantDUTIESThe successful applicant will perform responsible and varied secretarial support for the research initiatives of the Ocean Frontier Institute and will be responsible for assisting with administrative staff functions such as financial, administrative, and human resource tasks within the Institute. Duties include providing budget and administrative support to the Manager of Operation; reconciling monthly Banner statements of grant and special purpose funds; coordinating the receipt, review, processing, and recording of a variety of purchasing, accounting, and HR documents; auditing travel claims for accuracy and adherence to University policies; using the Banner HR system to enter student time and staff leave requests; liaising with administrative departments on policy issues; monitoring fixed assets; preparing financial and analytical reports for special projects; responding to requests for general assistance promptly and appropriately; ensuring follow up on current issues; composing, preparing, and formatting correspondence, reports, and presentations; establishing files and maintaining records; arranging meetings and appointments; providing secretarial support to committees, as required; liaising with senior executive on various matters; assisting with arrangements for conferences and workshops; screening and responding to email received through the office email account; and performing other related duties as required.QUALIFICATIONSExperience (5-7 years) in progressively responsible administrative support work; graduation from a post-secondary program in office administration or business administration; or any equivalent combination of experience and training. The ideal candidate will have excellent interpersonal skills; proficiency with MS Office, including spreadsheet design and manipulation; knowledge of Banner Systems; and thorough knowledge of University policies and procedures. A high level of organizational ability and demonstrated effectiveness in an office environment is required.SALARY $44,310 - $62,135 per annum (Non-Bargaining)CLOSING DATE August 23, 2022COMPETITION NO. MUN01542Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at myhr@mun.ca.Please be advised that we are unable to provide updates on current competitions.We thank all applicants for their interest, however, only those selected for an interview will be contacted.Quick Apply

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