Receptionist, St. John's - Jobs in St. John's, NL

Job Description

Requisition ID: 84532Job Category: Administration/SupportLocation: St. Johns, NL, CanadaJoin a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional We look forward to hearing from you.As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.We are actively seeking to hire a Receptionnist to join our St. John’s, NL office. The candidate will perform secretarial, receptionist and administrative duties to ensure the smooth functioning of the office and project.Responsibilities include but are not limited to:

• Welcoming clients/visitors to Hatch;
• Ensuring visitors sign in as per specific office policy;
• Answering the phone cheerfully and professionally;
• Prioritizing: ensuring that reception desk and switchboard are covered;
• Receiving and Shipping of Packages (via Fedex or locally);
• Checking fax machine;
• Ordering of office supplies, including coffee/kitchen supplies;
• Booking of boardrooms;
• Travel arrangements;
• Check and distribute mail accordingly;
• Main contact for front door;
• Formatting documents (reports, proposals, letters, memos, etc.);
• Assisting with CVs and other documentation for proposals;
• Compiling Documents in PDF format;
• Billing/Invoicing projects;
• Assisting project managers with Project Controls, (updating end dates, change orders, closing out files, etc.);
• Coding and releasing of supplier invoices in Workcycle;
• Assisting Project Support Coordinators with project work if required.
• Supporting IT with local computers;
• File retrieval and storage of old documents from off-site storage;
• Assisting/preparing expense claims for senior staff.

Qualifications:

• College training or equivalent experience;
• 2 to 5 years of administrative experience in a professional work environment;
• Intermediate to advanced computer skills, including MS Office;
• Excellent coordination and planning skills;
• Excellent verbal and written communication skills;
• Self-motivation, initiative and the ability to work effectively with all organizational levels;
• Quick learner;
• Well organized with good interpersonal skills;
• Detail oriented individual who takes pride in their work and ensures work is always completed to the highest degree of accuracy;
• Experience with SAP would be considered an asset;
• Can easily prioritize tasks, adapt to change, and work very well under pressure.

Why join us

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you

• Flexible work environment
• Long term career development
• Think globally, work locally

Dont meet every single requirement You dont need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If youre interested in this role, we encourage you to apply even if your past experiences dont perfectly align with the skills weve listed.Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. Well do our best to meet your needs in accordance with applicable local legislation.[[req_postHashtag]]Quick Apply

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