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Administrative Assistant (Base Coordinator) - Jobs in Terrace, BC

Canadian Helicopters
Job LocationTerrace, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Company DescriptionCanadian Helicopters is a helicopter transportation service, maintenance support and flight training company. In business since 1947, Canadian Helicopters is Canadas largest helicopter operator with over 20 locations across the country and a fleet of nearly 100 single and multi-engine aircrafts.We are currently looking for an administrative assistant at our base in Terrace, who will be a key element in supporting base operations.Job DescriptionThe main tasks include coordinating operations and administrative activities in conjunction with the Base Manager. The selected candidate will be involved in all stages of the process from the initial customer call to invoicing.Administrative:

  • Coordinate the flow of information between different departments.
  • Enter data into the companys computer system (AS400).
  • Process accounts payable and receivable from the base.
  • Verify employee expense accounts and timesheets before approval.
  • Prepare billing information.
  • Manage incoming and outgoing mail.
Operational:
  • Greet visitors, customers, and answer phone calls.
  • Coordinate employee rotations, arrange transportation and accommodation as needed for crew.
  • Ensure communication and coordinate work schedules.
  • Maintain certain data in the companys "Crew Support" portal.
  • Register employees for required training at the request of the director.
  • Perform any other support duties to the Base Manager.
Qualifications
  • Studies in office automation and/or administration or relevant experience.
  • Minimum of two (2) years of experience in administrative support functions.
  • Proficiency in the Microsoft Office suite (MS-Word, Excel).
  • Good knowledge of English.
  • Great sense of customer service and high level of professionalism.
  • Ability to manage priorities and have a good sense of organization.
  • Ability to work independently and take initiative.
  • Ability to work within a team and adapt to a variable workload.
  • Positive attitude and professional discretion.
  • Good written and oral communication skills.
Additional InformationWork Conditions:Status: Temporary, full-time, with possibility of extensionLocation: Terrace, BCSchedule: Monday to Friday, 35 to 40 hours per week.Remuneration:We offer a flexible benefits program including comprehensive medical and dental coverage, life insurance, short- and long-term disability insurance and a pension fund plan.Working for Canadian Helicopters is:
  • A unique occasion to grow professionally in a dynamic environment full of opportunities.
  • Working with passionate, committed people who enjoy surpassing themselves.
  • Being part of an organizational culture based on fundamental principles.
  • Having an employer of choice offering competitive working conditions.
Canadian Helicopters Limited is committed to employment equity and diversity and encourages applications from women, Indigenous people and visible minorities.For more information we invite you to visit our website: www.canadianhelicopters.comFollow us on LinkedIn: https://ca.linkedin.com/company/canadian-helicopters-limitedQuick Apply
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