Veterinary Office Manager - Jobs in Thornhill, ON

Job Description

Smith Veterinary Hospital is seeking an enthusiastic Practice Manager to join our amazing team in a full-time capacity. The Practice Manager will provide onsite leadership and oversight of the veterinary health care team to ensure that high quality care is provided to our patients and their people. People managers with experience in the veterinary industry, dentistry (dental), retail, restaurants (food services), accounting, or a related professional service focused on customer service are encouraged to apply. If you inspire others, and are searching for an opportunity to lead – search no further!Our loyal clientele has become accustomed to extraordinary customer service and premium patient care over the past 50 years. We are reviewed by our clients as a warm and compassionate hospital, so it’s important that we find someone with a good-natured and friendly disposition to fit in with our team and uphold our reputation. A team-based approach to medicine is our top priority. Together, we are stronger. Together, we can keep the promises we make to our clients and their pets. Our mission is to provide the best possible medical, surgical, and preventative care. Together, we can achieve this. Seize this opportunity of a lifetime to join Smith Veterinary Hospital, a progressive and well-established small animal clinic located in the GTA.Job Duties:

• Provide onsite leadership and oversight of the veterinary health care team in order to maximize overall business performance of the hospital.
• Lead the continuous improvement of the quality of customer service and medical care.
• Ensure smooth communication throughout a client’s visit. Work alongside the Medical Director and Team Leaders to resolve client concerns.
• Oversee that all client communication such as welcome letters, sympathy cards, and newsletters are sent in accordance with Hospital protocols & approved timelines.
• Implement team scripting, in-Hospital marketing, and social media content to help capture new clients, bond current clients, increase referrals, and generate community goodwill.
• Meet client needs for timely veterinary care. Tracks new clients/patients, frequency of visits, and achieves predetermined goals for appointment and surgery fill rates.
• Ensure team has sufficient and appropriate resources to deliver exceptional patient care.
• Understand and help manage the financial drivers of the hospital.
• Ensure Cost of Sales as a percent of revenue is in line with budget. Maintain reasonable levels of inventory and put plans of action in place to eliminate bulk ordering and expired goods.
• Work with Regional Manager and Medical Director to review a specific operating budget and hospital business plan.
• Work with Regional Manager and Medical Director to prioritize equipment and facility needs. Assist with sourcing and purchasing as needed.
• Prepare financial, bookkeeping, and accounting reports.
• Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
• Follow and adhere to the monthly schedule authorization and predict staffing needs. Verify that the financial health of the Hospital supports planned new hires.
• Act as a positive role model, using a collaborative approach and assuming positive intent. Set others up for success and foster open, proactive, and cooperative relationships.
• Collaborate with Regional Manager and Medical Director to recruit, mentor and retain a team with an emphasis on accountability, high morale, collegiality, effective teamwork and high moral standards.
• Monitor and discuss the Key Performance Indicators for hospital and team member performance with Regional Manager and Medical Director and implement an action plan where necessary.
• Meet expectations and timelines determined by Regional Manager in relation to hospital initiatives. Hold the team accountable on job responsibilities and deliverables.
• Review feedback with Regional Manager from data management and reporting platforms. Implement actionable strategies to elevate patient care and capture revenue in areas such as bonding rates, reminders and forward booking.
• Ensure that fee schedules are current, revenue category budgets are achieved, and shorts are investigated. Monitor fee capture and discounting to ensure reasonable and appropriate value.
• Consistently uses the resources available (Vet Success, PIMS, ALLYDVM etc.) to analyze and make effective actionable decisions that impact operations including, but not limited to, asset purchases, new hires, rate changes, and conflict resolution.
• Work with Home Office to ensure that all voluntary and mandatory controls, standards, requirements, rules & regulations are followed & any training needed is conducted (Employment Standards, CVO, AAHA, WHMIS, OHS, Xray etc).
• Ensures the hospital team is able to succeed in their duties by providing coaching, development, training, mentorship and education as required.

Qualifications:

• A minimum of two years of experience providing onsite leadership and oversight of a veterinary or medical health care team is preferred;
• Education and training in business administration preferred;
• In-depth understanding of Human Resources and proven experience leading and innovating practices preferred.
• A vision to foster an inclusive, employee-centric culture.
• Experience developing strategic and multi-year business plans, resource forecasts, and in managing operational budgets
• Experience with coaching, conflict resolution, and performance management
• Proven ability to build and nurture relationships at all levels
• Ability to influence and communicate in a clear and effective manner
• An approach that is progressive, strategic, humble, and achievement oriented

Benefits: We value our team members, and prove it by supporting your personal, financial, and professional growth through:

• Competitive Salary
• A comprehensive Health Benefits package (100% of Medical, Dental, & Vision premiums paid)
• Professional Services coverage (chiropractor, massage therapist, physiotherapist, and more)
• Bonus Potential
• Continuing Education (CE) Allowance & Paid Time Off to Attend CE
• Employee Assistance Program
• Paid Vacation time
• Paid Personal/Sick Days
• Uniform Allowance
• Relocation Allowance to help with moving expenses can be arranged for out-of-town candidates!

We are an equal opportunity employer and are committed to providing a respectful, inclusive, and diverse workplace.Visit our website at https://svh.ca/ to learn more.Job Types: Full-time, PermanentSalary: $50,000.00-$60,000.00 per yearAdditional pay:

• Bonus pay

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Paid time off
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Thornhill, ON: reliably commute or plan to relocate before starting work (required)

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