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Travel Coordinator - Jobs in Thunder Bay, ON

Outland
Job LocationThunder Bay, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Company DescriptionWHO ARE WEWeve been serving Canadian clients for over 75 years. The companies that began independently and now form Dexterra Group have an outstanding record of supporting the infrastructure and built assets that play a vital role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering both experience and regional expertise so companies can operate their day to day, confidently and successfully.Job DescriptionWHAT’S THE JOBWe are looking for an experienced, Travel Coordinator. Candidates should be self-starters who possess effective skills in communication, time management and organization.Key responsibilities include:

  • Sending out email reminders to all staff – Collecting pick-up information
  • Coordinating hotel bookings, covid testing, and taxi pick-ups for Thunder Bay staff
  • Coordinating testing on site and travel to site for workers from surrounding communities
  • Organizing drivers – Scheduling, preparing routes & instructions, as well as creating an up-to-date driver’s manifest of staff traveling into and out of each site
  • Keeping an inventory of company vehicles
  • Suppling drivers with log books, gas cards, and instructions
  • Using Corporate Traveler to book various types of travel including hotel, flights, car rentals, etc.
  • Liaising with Project managers for other travel needs
  • Coordinating special travel for staff – NWO and MB travel in and out of site such as Kasper Bus, Ontario Northland Bus, Taxi companies, Flights, etc.
  • Supporting the Operations Team
  • Ongoing management of shared inbox – requests and updates from site as part of a logistics team.
  • Invoicing – Creating and submitting Purchase Orders
  • On call and weekend support
QualificationsWHO ARE WE LOOKING FOR
  • Excellent time management skills
  • Customer service oriented
  • Attention to detail and process
  • Organized
  • Proactive
  • Effective and professional oral and written communication skills
  • Problem-solving skills
  • Working knowledge of Microsoft Office – especially Excel
  • Previous experience with Corporate Traveler is an asset
  • Ability to work in a fast-paced environment
  • Multitasker
  • Ability to work independently and as a team
Additional InformationWHAT’S IN IT FOR YOU
  • Benefits available
  • Performance review with potential raise
Work Schedule and Remuneration:The Travel Coordinator may be expected to work weekdays, weekends, and general holidays.Specific pay details are discussed at the interview phase.#whatwedomattersDexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request.Quick Apply
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