Coordinator, Events Production - Jobs in Toronto, ON

Job Description

Job Title: Events Production CoordinatorPosition Type: Term non-union contract with the possibility of an extensionDepartment: Artscape Performance & Event Venues (APEV)Reporting to: Manager, Event ProductionHow to Apply: Please visit the Artscape Career Page to apply.Hiring Range: $43,000 - $50,000 annuallyDeadline to apply: December 5, 2022What we offer: Hybrid flexible schedule24/7 Employee Assistance ProgramTwo Paid Healthcare daysHolidays office closure in December.E-learning program available all year round.Professional development and tuition assistance budget availableAbout Artscape:Artscape comprises a group of not-for-profit organizations with a mission to make space for creativity and transform communities. Please visit our website for the details https://www.artscape.ca/.Position Summary:Reporting to the Manager, Event Production, and working very closely with the APEV Sales and Logistics departments, the Coordinator, Event Production works across the APEV portfolio to deliver high-quality, customer-focused technical services to internal and external stakeholders, including APEV clients and colleagues. To learn more about our venues, please visit www.artscapeeventvenues.ca .RESPONSIBILITIES:Service Delivery

• Responsible for the day-to-day technical coordination for Daniels Spectrum, Artscape Sandbox and Artscape Wychwood Barns and will require movement to work onsite at multiple Artscape locations.
• Coordinates delivery of high-quality event technical services in line with Artscape organizational policies and provincial and federal legislation.
• Consults with and advises clients to determine and document technical requirements for events in multiple spaces, ensuring client expectations are managed in a polite and professional manner in line with organizational policies.
• Reviews event ground plans to ensure compliance with building and fire codes and health and safety policies.
• Liaises with suppliers for supplemental event equipment estimates, rentals, shipping and receiving and payments.
• Coordinates and facilitates equipment transport between venues as needed.
• Schedules technical staff in accordance with Employment Standards and Collective Agreements, ensuring that client needs are met.
• Supports the Manager, Event Production with part-time staff emergencies by providing coverage after-hours and over weekends.
• Reviews and provides first-level approval of hours worked by part-time technical staff for payroll purposes.

Client/Stakeholder Relationships

• Consults with and advises clients to determine and document technical requirements for events in multiple spaces, ensuring client expectations are managed in a polite and professional manner in line with organizational policies.
• Provides direction to onsite technical staff, ensuring professional event execution and adherence to health and safety and accessibility policies.

Problems and Organization Solutions/Opportunity/Risks

• Provides guidance and advice to colleagues with regard to event technical aspects and best practices.
• Coordinates day-to-day equipment maintenance ensuring inventory is functional and well-maintained.
• Coordinates delivery of high-quality event technical services in line with Artscape organizational policies and provincial and federal legislation.

REQUIRED QUALIFICATIONS:

• Post-secondary education in attainment in theatre production or a related field is required.
• First Aid, Working at heights and Elevated Work Platform certificates are required.
• Minimum one (1) year of experience in coordinating theatre technician roles.
• Medium level proficiency in Microsoft applications and Microsoft Office 365 (PowerPoint, Excel, Word, OneDrive, SharePoint, Teams).
• Previous experience indirectly or directly managing a team of people students/volunteers is an asset.
• Well organized, detail-oriented and a strong multitasker; Highly self-motivated, takes initiative. Fluent in English (written and spoken). Other languages are considered an asset.
• This role will require flexible hours to accommodate the event and/or client requirements.

Technical Skills, Competencies, and Knowledge

• Various lighting fixtures, dimmers and control surfaces including common ETC consoles;
• Various sound equipment, including analog and digital consoles; appropriate speaker and microphone use, placement and best practices; playback devices.
• Common video equipment, including projectors and switchers, playback devices and software.
• Computer networking, including ethernet equipment and cabling and Wifi.
• Computer-aided design systems, ie. AutoCad or Vectorworks.
• Power systems, distribution equipment, amperage calculations.
• Rigging systems and associated safety requirements and practices.
• AODA compliant staging systems, including risers and drapery

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