Executive Assistant - Jobs in Toronto, ON

Job Description

Your Job Title: Executive AssistantWhere you will work: Real Estate Brokerage, Yonge Street, TorontoWho’s the Boss: Natalie LewinWho are weThe mission of the Natalie Lewin Real Estate Team is to provide the premier customer service experience for each home seller and home buyer we work with. Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the Natalie Lewin team is an experienced real estate professional who apply their expert skills to each step of the process to help each client achieve an outstanding result. Our team specializes in transitioning mature adults to their perfect size home.Who are we looking forThis person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. This person has experience working with CRM’s (Customer Relationship Management) tools. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.What will you doThese are the standards a well-above average performer will maintain or exceed:

• Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support

• In time, oversee all contracts through closing
• Create and maintain an operations manual that documents all systems and standards
• Be the first point of contact in handling customer inquiries or complaints
• Keep the lead agent informed regarding any problems or issues that need to be handled

Essential duties and responsibilities

• System development, implementation, and management
• Information management
• Oversight of contracts through closing
• Customer/vendor relations

Communications/Interactions

• Lead Agent – daily
• Buyers/Sellers – daily
• Virtual Assistant – as appropriate
• Vendors – as appropriate

Knowledge/Skills

• Strong written and verbal communication skills
• Exceptional organizational and project management abilities
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Learning based
• Service-based attitude
• Proven ability to succeed
• High school graduate
• Bachelor’s degree preferred
• Real estate license preferred
• 1 – 3 years of service and management experience
• 3 – 5 years of administrative experience

Compensation – $55,000 plus BonusPersonalityThe chart below describes the key behavior and thinking traits of a person matching the Team: Executive Assistant job at Keller Williams.Traits appear in order of importance to the job. Gray bars indicate each traits target range. Traits without a gray bar are not predictive.Highest Impact TraitsLogical Problem Solving: The target for this trait is medium high. People in this range have a good ability to solve complex problems logically. They are able to pull difficult issues apart to deal with the components one by one. They like being able to think through a problem or solution in order to present it carefully and logically to others.Vocabulary: People in this range learn easily and quickly from their environments. They pick up new information readily and learn rapidly when circumstances change.They typically make use of a wide range of acquired experience and knowledge in making decisions, deciding on a course of action or adjusting to a changed environment.Rapid Problem Solving: People in this range can solve problems in rapid succession using a quick, intuitive approach. They like to have new issues to deal with every day. They can typically handle smaller issues quickly and move on to the next one without pausing.Sociability: People in this range are usually selective and purposeful in their communications. They prefer working with familiar people and developing relationships over time. They will be most productive working alone or in small, stable work groups. When working with others, they strongly prefer to engage in interactions with a work-related goal.Adaptability: People in this range are concerned about doing what is correct according to accepted standards. They will typically be fair and consistent, but they will not compromise on important issues.Spatial Visualization: People in this range have a very strong ability to think in three or more dimensions. This helps them deal easily with structural or spatial tasks.This ability is strongly related to solving scientific, mathematical, design and engineering problems.Structure: People in this range naturally focus on maintaining a structured environment and processing work in an organized manner. They are receptive to rules and regulations and to specific criteria for measuring success. While they prefer to avoid routine work and delays, they see the importance of carefully attending to crucial details.Lowest Impact TraitsAssertiveness: People in this range are naturally conservative in their actions. They prefer to think things through and to gauge potential outcomes before taking action. They are not typically demanding nor do they have the need to dominate other people or situations.Intensity: People in this range like to deal directly and energetically with obstacles at work. They feel a strong emotional drive to overcome difficulties and develop solutions when problems arise.Optimism: People in this range are generally friendly and have a positive attitude toward others. They tend to take people and situations at face value unless there is some reason to be skeptical.Responsiveness: People in this range are appropriately responsive and open with others but not impetuous or easily excitable. They like to stay focused on their primary objectives without being excessively rushed or unduly sidetracked by less important factors.Job Types: Full-time, PermanentSalary: $50,000.00-$60,000.00 per yearFlexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Work Location: One locationExpected start date: 2022-11-01Quick Apply

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