Administrative Support General - Jobs in Waterloo region

Job Description

Transforming the Future with Convergence of Simulation and Data Administrative Support General Job SummaryOur client in Waterloo, ON is looking for an Administrative Support General. This is a contract position.What You Will DoWe are seeking an Operations and Facilities Assistant to support the Operations and Facilities Manager in ensuring the smooth functioning of our organization. This role requires meticulous attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. The successful candidate will be proactive, resourceful, and adept at problem-solving in a fast-paced environment, as well as possessing exceptional customer service skills. Responsibilities: Address day-to-day issues, including landlord/building maintenance concerns, and provide timely resolutions. Manage office supplies, coffee vendor, and food supplies. Handle all badging, fob, and security requests, including coordinating camera surveillance when required. Provide media support for conference room setups and video conferencing. Manage day-to-day shipping and receiving requests, both domestic and international, and facilitate special projects as needed. Offer onsite support for all operational resources, including new hires across various work arrangements (in-office, hybrid, remote). Support initiatives related to employee life and culture, including event planning and catering arrangements, social committee. Assist in coordinating intern onboarding, offboarding, and orientation programs. Manage Business continuity planning, including emergency plans, fire drills, etc. Joint Health and Safety Committee participation and management of First Aid supplies, certificates, etc.Basics 2+ years of experience in a similar role, preferably in a corporate environment. Bachelor #39;s degree in Business Administration or a related field preferred. Proficiency in Microsoft Office Suite and experience with purchasing software such as Ariba is desirable. Strong communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels. Excellent organizational and time-management skills, with the ability to prioritize tasks effectively. Proven ability to work independently and collaboratively in a team environment. Position fully onsite. Provide support for the Operations and Facilities Manager during periods of absence. Assist in policy updates and communications to ensure all employees are informed of relevant changes. Assist in overseeing ongoing construction projects, special projects, and cleanup of obsolete or unused IT equipment, including accessories and proprietary hardware. Assist in space/cube planning for hybrid work environments to optimize productivity and collaboration. Preferred College degree/diploma/certificate. How You Will Be Successful Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer Competitive Salary Comprehensive Benefit Package Group Retirement Savings Plan (GRSP) with matching contributions Paid holidays and vacation time off Free training on all Altair products Why Work With UsAltair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.