Administrative Assistant - Training Department - Onsite - Jobs in Whiteshell, MB

Job Description

Are you looking for a role that will challenge youWould you like to make a difference in the EnvironmentIf you answered yes, our Pinawa, Manitoba location is looking for an Administrative Assistant to provide administrative support to Whiteshell Laboratories (WL) Training and Development Manager, Supervisory and staff by conducting and coordinating training administration-related duties and responsibilities. Can you see yourself supporting the training team Does the idea of growing your skill set in a dynamic work site interest you If you answered yes, then this may be the job for you!Canadian Nuclear Laboratories (CNL) employees perform all duties in accordance with established health and safety and regulations/guidelines, policies and procedures (i.e. utilizing personal protective equipment as per safe work procedures). Notifying management or supervisor of all occurrences, injuries, illnesses or safety and health concerns which are likely to harm themselves, their co-workers or any other on the premises in a timely manner and in accordance with established reporting requirements.What will you be doingPerforming and managing a variety of sensitive and demanding administrative support duties while maintaining an effective and efficient office operation to meet business objectives.Preparing and organizing a variety of material with minimal instruction and guidance.Providing administrative assistance for training branch operations such as scheduling and coordinating training, booking rooms, taking notes at meetings, making catering arrangements, and maintaining good housekeeping to ensure a smooth workflow and safe working environment.Assisting Branch Manager to organize time and arrange/maintain schedule of meetings, managing MS Outlook calendar, arranging travel, scheduling appointments, meetings, assisting in the preparation of presentation material and set up meetings rooms.Processing rosters and training records in CNL Learning Management System; maintaining hard and electronic copy filing systems and ensuring efficient document storage and retrieval.Act as the first line contact for training-related questions, obtaining and providing information to stakeholders within and outside the organizations ensuring timely and accurate response.Tracking training requirements of decommissioning projects and reporting on variances to Branch Manager.Preparing and formatting documents, reports and spreadsheets as required and obtaining reviews and signatures as neededActing as liaison between Manager and direct reports in requesting and distributing information and assisting staff and others as required in the preparation of standard, high quality materials by composing routine correspondences, participating in the operation and management of a record keeping system.Tracking and reconciling employee timesheets and employee leave.Disseminating information from WL Leadership to WL Training and Development (T & D) staff.Maintaining adequate supplies of office materials by ordering stocks and purchasing other standard items as requested. Preparing i-req’s for quotes and/or purchase orders.Making travel arrangements for Department employees including flights, hotel and rental car reservations, coordinating destination information to ensure smooth travel.Creating expense reports when requested and following up for staff members.Communicating all training requirements to the branch and ensuring all mandatory training is complete and up to date.Creating and maintaining training rosters, training schedules, and classroom bookings.Participating in WL Restoration Project (WLRP) activities including United Way and other site events throughout the year.Working alongside Talent Acquisition Advisor creating and maintaining all hiring folders, booking interviews, and conducting reference checks upon request and assisting with onboarding of new employees within T & D.Maintaining confidentiality in all matters.Providing back up for colleagues in similar administrative roles in the Department as required.Other duties as assigned by Manager.What we are looking for-Competent working level knowledge of computers and word processing, such as Microsoft Office Suite, for the creation of documents, reports, presentations and corresponding e-mails.Must be proficient with web-based systems such as Oracle, with the ability to learn and adapt to work related software (i.e. CNL Learning Management System).Ability to use general office equipment such as printers, fax machines, photocopiers, scanners, projectors, and audio-video conference devices.Good interpersonal skills, along with efficient and effective communication and organization skills.Must understand and apply CNL’s corporate document standards and rules (formats, storage, and numbering protocols).Must have the ability to maintain and update databases, track and gather data, and compile reports.Must have good time management skills.Must have strong initiative, a drive to succeed, a positive attitude with consistent careful attention to details.Must be committed to quality work and professional standards, and dedicated to the successful completion of all requirements.Must complete CNL training as identified and scheduled by the Branch Manager.Must demonstrate a “safety first” attitude.Must possess good knowledge of the correct usage, spelling and punctuation of English, and must be highly experienced and proficient in editing and handling of documents.Must demonstrate initiative and judgement to organize and maintain flow of work and accuracy of records.Must be punctual, dependable, and safety minded.Must be able to work extended hours and off-normal work shifts to support training needs.Must be detail oriented, conscientious about accuracy with the ability to meet deadlines.Must have exceptional organizational skills, ability to prioritize and maintain good time management.Demonstrate responsibility and is accountable for accurately handling the details associated with one’s work.Ability to adapt to a changing environment and respond with initiative.Excellent interpersonal communication skills and proven ability to maintain successful working relations at all levels within the organization and with external stakeholders.Highly motivated and able to work with minimal supervision.Why CNL WhiteshellCompressed work week! You get to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.We offer a complete total rewards package:o paid time off (vacation, sick, floater & personal days);o benefits effective day one, that’s right no waiting period;o tuition support;o and a pension!Location:CNL Whiteshell is located in the beautiful and historic municipality of Pinawa, Manitoba, roughly an hour by car from Winnipeg, MB. Pinawa is an excellent choice for people looking for peace and tranquillity and those who love the outdoors.About CNL:CNL is Canadas premier nuclear science and technology organization and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the Environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.Our Priorities:Clean energy for today and tomorrow.Restore and protect the Environment.Contribute to the health of Canadians.CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion in achieving our mission.CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.CNL also supports a workplace environment and a corporate culture that is built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received in relation to accommodation requests will be kept confidential.CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways.#LI-SM1Quick Apply

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