Administrative Assistant - Jobs in Winnipeg, MB

Job Description

The Lake Louise Inn is dedicated in ensuring each position in the company is treated equal and of the utmost importance. We value our employees and want each qualified employee to experience a welcome atmosphere.THE PROPERTYLake Louise Inn is a full-service hotel with 247 guest rooms and suites Surrounded by soaring pines and sweeping mountain views nestled among the snowy peaks of Banff National Park and is part of a UNESCO World Heritage Site.WHAT YOU GET:

• Subsidized, furnished, private room with internet, cable and utilities included for Full Time team members.
• Live, Work & Play in one of Canadas more iconic settings within Banff National Park.
• Daily shift meals in our newly renovated staff cafeteria (taxable benefit).
• Use of onsite fitness facility, mini golf course, heated pool and whirlpools.
• Subsidized Gym Membership & Fitness classes at local recreation centre.
• Group Benefit Plan (Health, Dental, Vision) offered at 4th month of employment.
• Employee travel program with preferred room rates at Atlific Hotels.
• Discounts on Food & Beverage at 3 onsite restaurants.
• Be part of a culture that believes in developing talent & promoting from within.

SALARY:

• First 90 days: $21.55 per hour
• After 90 days: $22.55 per hour

JOB SUMMARYReporting primarily to the Director of Finance & Residential Operations: The incumbent will be responsible for administrative and clerical duties in addition to providing support to operational areas as required. We are looking for an extremely high energy individual with a “no jobs too small” outlook.This is a unique and excellent opportunity for a Hospitality career minded person to fast track their career by gaining a valuable diverse range of experience across different areas of the hotel ranging but not limited to Administration, Marketing, Social Media, Events, Rooms Operations, F&B Operations and more.Recent Hospitality Management Program graduates are encouraged to apply.JOB RESPONSIBILITIES

• Provide administrative and clerical assistance to the Hotel Executive and Senior Leadership Team Members.
• To provide administrative and clerical assistance secondarily to Department Managers.
• Coordinate efficient maintenance and timely repair of office equipment
• Prepare letters, memos, reports, and presentations as required
• Responsible for publishing hotels bi weekly newsletter.
• Responsible for assisting in maintaining recognition boards and programs
• Distribute incoming mail, and send outgoing mail and faxes
• Maintain current mailing and telephone lists
• Act as secretary and maintain a key presence for Departmental Meetings and Joint Health & Safety Committee, Wellness Committee & Team Input Committee Meetings
• Summarize and track F&B and Front Office guests comment card programs
• Responsible for all Graphic Design needs for F&B, Resort Fee & Hotel activities including Menus.
• Assist in planning and advertising Employee Events and Activities.
• Assist in administering Hotels internal communications pages.
• Managing all Gift Certificate and card issuance, redemption’s and related tracking’s.
• Assemble handbooks, binders and information packages
• Order and maintain sufficient stock of office supplies, including stationary
• Update the hotel Social Media (Facebook, Twitter, Instagram and LinkedIn)
• Perform other related duties as required by the General Manager, Hotel Ops Managers or Department Managers.
• Assist co-coordinators in other administrative areas with groups, events and other as needed.
• Assist in operational areas of the hotel as required as a member of the Hotels Support Team

REQUIRED QUALIFICATIONS

• Energetic, flexible, hands-on individual with a high level of initiative
• Excellent organizational, communication and interpersonal skills
• Strong knowledge of MS Office and Desktop Publishing Software including Canva and Publisher.
• Friendly and pleasant demeanor, reliable, courteous, self-motivated, and professional.
• Ability to work efficiently and meet multiple deadlines with minimal supervision.
• Previous administrative experience in a hospitality setting would be an asset, but not a must.
• Must have a Post Secondary Diploma or Degree in a business or hospitality related discipline.

WE CAN ONLY CONSIDER CANDIDATES WHO ALREADY ARE AUTHORIZE TO WORK WITHIN CANADA. WORK PERMIT SPONSORSHIPS ARE NOT AVAILABLE.Job Type: Full-timeSalary: From $21.55 per hourBenefits:

• Company events
• Dental care
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Store discount
• Vision care
• Wellness program

Schedule:

• 8 hour shift

Application question(s):

• Will you be able to reliably relocate to Lake Louise, AB for this position

Experience:

• Hospitality: 1 year (preferred)

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