Administrative Assistant 3 - Repost - Jobs in Winnipeg, MB

Job Description

Requisition ID: 307139Position Number: 20009223Posting End Date: open until filledCity: WinnipegSite: Health Sciences CentreDepartment / Unit: Occupational Therapy CoreJob Stream: Non-ClinicalUnion: Exempt-OTAnticipated Start Date - End Date: ASAP - IndefniteReason for Term: Other LeaveFTE: 1.00Anticipated Shift: DaysDaily Hours Worked: 7.50Annual Base Hours: 1950Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.Position OverviewUnder the general direction of the Director, Occupational Therapy and Therapeutic Recreation, the incumbent is responsible for the direct administrative and secretarial support to the Director in addition to coordinating effective, efficient management of the office, providing administrative and secretarial support, as needed well as coordinating effective and efficient provision of secretarial services to the Occupational Therapy Department. Duties include: the ongoing monitoring and analysis of capital and operating budgets and expenditures in the Department; assisting the Director in dealing with confidential information and tasks (i.e. salaries, grievances, performance appraisals); coordinating meetings, attending and recording minutes; composing/typing correspondence, completing special projects, memoranda and reports, and confidential financial documents; performing miscellaneous administrative and secretarial duties; preparing materials for meetings; coordinating conferences/workshops; and the supervision and monitoring of the workload of the office support staff. When required, performs other secretarial and reception tasks.Experience

• 3-5 years previous experience in a senior secretarial position requiring considerable communication with senior level management staff.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent related experience required.
• Certificate courses in supervision/administration/management preferred.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 60 wpm.
• Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred.
• Must have excellent English communication (written and verbal) and interpersonal skills.
• The incumbent must be able to communicate with all levels of hospital personnel including board members, executive staff, department heads and directors and front line staff.
• Must have decision making ability, good judgment, initiative, diplomacy, and the ability to coordinate work flow and develop efficiencies.
• Major issues would be referred to the Director.
• Must be able to function with limited guidance, supervision and monitoring.
• Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required.
• Medical Terminology required.
• Proficiency in Accuro and SAP preferred.

Physical Requirements

• Frequent interruptions, noise and frequent review/revision of workload priorities.
• Fast paced, high stress environment with a heavy workload. Contact with staff, patients and public.

Salary is commensurate with education and qualifications.We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.Please note that an employee s not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.Direct care workers are required to either be vaccinated for Covid-19 or to participate in on-going regular Covid-19 testing pursuant to Orders made under The Public Health Act C.C.S.M. c.P210. Successful applicants will be notified at the time of offer of the applicability of this requirement for this position.Quick Apply

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