Administrative Assistant - Jobs in Winnipeg, MB

Job Description

Requisition ID: 328203Position Number: 20051108Posting End Date: January 5, 2023City: WinnipegSite: Misericordia Health CentreDepartment / Unit: Long Term Care ProgramJob Stream: Non-ClinicalUnion: Exempt-OTAnticipated Start Date: 01/16/2023FTE: 1.00Anticipated Shift: DaysDaily Hours Worked: 7.50Annual Base Hours: 1950Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.Position OverviewReports to the Director for the Long-Term Care Program. Responsible for the effective and efficient provision of administrative support to the Director of Long-Term Care and Managers within the portfolio. Supports the Director/Managers by coordinating all clerical/administrative/confidential/sensitive human resource tasks. May provide direction to junior employees (including Program Assistants and Clerk Typist II, etc.) within the portfolio which includes day-to-day direction and supervision, workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed. Contributes to the performance appraisal of junior employees by providing feedback to the Managers/Director.Experience

• Three years of recent directly related administration experience required, preferably in a hospital or other health care setting.
• 1 to 2 years recent supervisory experience preferred, within a health care setting preferred.

Education (Degree/Diploma/Certificate)

• Post-secondary education in Office Administration or a related program.
• Formal training in applied office skills is required.
• An equivalent combination of education and experience may be considered.
• It is recommended that, at minimum, staff possess the Family & Friends category of CPR training.

Certification/Licensure/RegistrationNot applicableQualifications and Skills

• Works within MHC’s core values, philosophy, vision, CQI goals, policies and procedures.
• Ability to function as an effective member of an interdisciplinary team, including collaboration, team work and good communication skills.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience scheduling and coordinating meetings required.
• Ability to compose correspondence on behalf of Directors/Managers.
• Strong written, verbal and interpersonal communication skills.
• Ability to maintain confidentiality in all administrative matters concerning patient care and employee data.
• Experience recording and preparing minutes and agendas.
• Experience maintaining spreadsheets and databases.
• Demonstrated aptitude for technology with advanced proficiency in computer use with strong knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and, internet. Knowledge of ESP, SAP and Novari preferred.
• Ability to work closely with the leadership team to reach consensus and drive objectives forward.
• Ability to work in an organized, efficient and cooperative manner with minimal supervision.
• Keyboarding speed: 55 wpm.
• Ability to work under stressful situations and meet strict deadlines.
• Ability to work with accuracy.
• Mathematical aptitude for statistical data entry and interpretation/analysis.
• Ability to organize and prioritize workload.
• Ability to work with initiative.
• Mature, professional manner.
• Demonstrated problem-solving skills.
• Must be able to demonstrate good judgement, initiative, and diplomacy.
• Excellent planning, project and time management skills are required.
• Excellent organizational skills, flexibility and independence in completing work assignments and complex tasks.
• Incorporates Core Values of caring, respect and trust in all aspects of performance.

Physical Requirements

• Physical health and emotional wellbeing to meet the requirements of the position.

Salary is commensurate with education and qualifications.This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.Interviewed candidates may be called upon to participate in a skills assessment.Any application received after the closing time will not be included in the competition.We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.Quick Apply

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