Administrative Assistant - Jobs in Winnipeg, MB

Job Description

Administrative AssistantAY3 Administrative Secretary 3Regular/full-timeDepartment of Consumer Protection and Government ServicesPublic Guardian and Trustee, Consumer ProtectionWinnipeg MBAdvertisement Number: 40709Salary(s): AY3 $43,462.00 - $49,704.00 per yearClosing Date: March 27, 2023The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.An eligibility list may be created for similar positions and will remain in effect for 12 months.The Office of the Public Guardian and Trustee of Manitoba (PGT) is a provincial government Special Operating Agency that manages the affairs of Manitobans who are unable to do so themselves and have no one else willing or able to act on their behalf, as well as administers the estates of individuals residing in Manitoba who have died and who have no one else to act as administrator or executor. The PGT also manages trust money on behalf of individuals under the age of 18 as well as those who are under a legal disability. In addition, the PGT manages the personal and financial affairs of individuals who are incompetent to make independent decisions or who are vulnerable adults.To be considered for this competition you must submit an application form and a resume. Note: Only those who submit the application form and resume will be considered. See below for further instructions.**Click here to access the application form.**Conditions of Employment:

• Must be legally entitled to work in Canada

• Must be able to provide and maintain a satisfactory Criminal Record Check
• Must be able to provide and maintain a satisfactory Child Abuse Registry Check
• Must be able to provide and maintain a satisfactory Adult Abuse Registry Check

Qualifications:Essential:

• Successful completion of a secretarial/administrative assistant training program or extensive experience performing a full range of clerical duties and administrative support including; preparing letters, filing, data entry, dealing with clients in person or over the phone, and reception coverage
• Strong organizational skills with the ability to effectively prioritize and manage multiple deadlines with competing priorities while maintaining accuracy
• Experience responding to crisis situations while maintaining diplomacy and tact
• Experience with entering data accurately with attention to detail
• Ability to work cooperatively and constructively in a team environment
• Experience establishing strong working relationships with internal and external stakeholders
• Strong written communication skills
• Experience working with sensitive documentation and confidential information
• Experience exercising initiative and sound judgement while working independently under minimal supervision
• Strong verbal communication skills

Desired:

• Knowledge of the function of the Public Guardian and Trustee
• Experience working with diverse individuals such as those with mental disability or mental illness

Duties:The incumbent will provide secretarial/administrative support to two or more Case Managers who manage complex and large caseloads. The incumbent performs a variety of secretarial, administrative and clerical duties such as organizing mail, composing correspondence, responding to queries from clients and external agencies in person or by telephone and providing accurate typing/word processing services. The incumbent is responsible for all duties related to opening and closing client files which may include the issuance of required correspondence, updating of client data and paying bills and debts as directed. The incumbent will maintain a daily diary and a variety of client records and perform other duties as required such as back up to reception.Apply to:Advertisement # 40709Service Centre 3Human Resource Services600-155 Carlton StreetWinnipeg, MB , R3C 3H8Phone: 204-945-8819Fax: 204-948-3382Email: [email protected]To be considered for this competition you must submit an application form and a resume. Note: Only those who submit the application form and resume will be considered. See below for further instructions.**Click here to access the application form.**Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievors representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.We thank all who apply and advise that only those selected for further consideration will be contacted._Quick Apply

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