Administrative Assistant, Qualico Properties - Jobs in Winnipeg, MB

Job Description

Title: Administrative Assistant (property management)Location: One Dr. David Friesen Drive, Sage Creek, WinnipegAbout UsSince 1951, Qualico has grown from a small residential developer to one of the largest privately held development companies in western Canada.As part of Qualico, a fully-integrated real estate company with nearly seven decades of experience, we work alongside experts in community building, home and multifamily builders, and manufacturers of building materials. Together, we’re able to integrate our properties into the communities we build and collaborate to increase the density around our sites.Through it all, we prioritize the people who use our spaces, whether they’re customers, or people collaborating in an office setting.We consider their aspirations and strive to improve their overall experiences. Through the lenses of development (what we build), leasing (who we invite into our sites), and property management (how we support our tenants) we work alongside the rest of Qualico to build a better city: one that facilitates connections and brings people together. Find out how were working towards building a better city. For more information, please click here.At Qualico Properties, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.Job OverviewReporting to the Director, Property Manager, Residential Department, as the Administrative Assistant you will administer day-to-day operations of the assigned properties. You also manage tenant relations, property management system and overall maintenance of properties.Your day-to-day responsibilities will include:

• Overseeing monthly process for properties, including past tenant collection accounts; completing tenant correspondence, looking after calls relating to these accounts, monitoring payments, and escalating accounts to collection company when needed.
• Assisting and directing on using internal & RTB procedures and attending RTB/RTC hearings if Property Manager is unavailable.
• Reviewing rent applications to determine approval/denial. Informing RM & tenants of decision and preparing new lease agreements and supporting documentation for new tenants.
• Communicating calls from site staff and tenants, escalating to Property Manager and/or Director if needed. Assisting concerned tenants by phone or in person meetings and issuing letters to tenants or eviction notices if required.
• Assisting with training site staff and/or attending on site if staff is absent or as requested.
• Providing monthly reports to upper management and ad hoc reports as requested to all levels of management.
• Submitting proposed lease renewals for approval. Preparing and distributing notice of rent increase to tenants.
• Preparing move out inspection reports, processing tenant charges or refunds, and move in reports into Yardi.
• Monitoring communications, treatment plans, and recommendations by contractors/sites.
• Supporting Property Manager and Director with duties as assigned.

As our ideal candidate, you are…

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Detailed oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements:

• High School Diploma, or equivalent.
• Minimum 3 years of property management related experience.
• Proof of COVID-19 vaccination.
• Satisfactory verification of criminal record check.
• Proficient in Microsoft Office programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint) and property management system (Yardi).

What We Value

• Creating trusting and successful working relationships.
• Taking responsibility for the outcome of decisions and actions.
• Cooperating with team members in a supportive and respectful manner.
• Staying current with technical job skills.
• Setting clear, measurable and achievable goals.

Work ConditionsYou primarily work on site at one or multiple residential or commercial properties during regular business hours. On-call and afterhours work may be required. Overtime may occasionally be required.Qualico is committed to the health, safety and wellness of its employees and the community. By continuing our commitment to maintaining a safe and healthy workplace, Qualico has implemented a COVID-19 Vaccination Policy that requires all employees in Canada to be fully vaccinated. Proof of vaccination, in the form of a provincially recognized document, must be submitted as a condition of employment. Our policy allows for accommodation in cases of valid medical or religious exemptions. Information related to proof of vaccination or exemption will be kept confidential.Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reasons to come to work every dayClosing Date: November 16, 2022Quick Apply

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