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Administrative Support Assistant - Jobs in Winnipeg, MB

Manitoba Government
Job LocationWinnipeg, MB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Administrative Support AssistantAY3 Administrative Secretary 3Term/full-timeOne year termOffice of the OmbudsmanAdministrationWinnipeg MBAdvertisement Number: 39584Salary(s): AY3 $41,136.00 - $47,018.00 per yearClosing Date: July 29, 2022The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.Conditions of Employment:

  • Must be legally entitled to work in Canada
  • A satisfactory criminal record check, child abuse registry and adult abuse registry check
Qualifications:Essential Criteria:
  • Certificate or diploma in office administration or an equivalent combination of education and experience.
  • Experience providing confidential administrative support including the preparation of correspondence
  • Experience communicating with the public by telephone and in person.
  • Experience working with MS Office (including Word, Excel, Power Point and Outlook).
  • Demonstrated organization and problem-solving skills.
  • Excellent interpersonal skills to communicate effectively and courteously.
  • Excellent written communications skills.
  • Ability to work both independently and co-operatively in a team environment.
Desired Criteria:
  • Knowledge of Sharepoint and Maximizer or similar database system would be an asset.
Duties:Reporting to the Manager of Administration, the Administrative Support Assistant is responsible for providing overall reception, secretarial, administrative, and clerical support to the Winnipeg Ombudsman’s office. The incumbent will receive enquiries from the public relating to matters of administration and access and privacy. The incumbent is responsible to greet all visitors and callers, identify the complaint, explain the role and function of the office, assess jurisdiction, explaining avenues of review or appeal and make appropriate referrals for non-jurisdictional concerns. The incumbent is responsible for processing daily inquiries, tracking attendance, inventory control and yearly archives. The incumbent will also provide coverage for other members of the administration team.Apply to:Advertisement # 39584Manitoba Legislative AssemblyHuman Resource Services302-386 BroadwayWinnipeg MB , R3C 3R6Phone: 204-945-7279Fax: 204-948-3115Email: hr@legassembly.mb.caApplicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievors representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.We thank all who apply and advise that only those selected for further consideration will be contacted._Quick Apply
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