Commercial Property Administrator - Jobs in Winnipeg, MB

Job Description

Position Title: Property AdministratorDepartment: CommercialEmployment Type: Full-TimeApplication Deadline: April 25, 2022MISSIONWe maximize the value of commercial and multi-unit residential real estate through integrated, full life-cycle services.VISIONIn five years, we will be known as a trusted, premium brand with a solid market presence across Western Canada, supported by operational excellence and a high-performance culture.BELIEFSPeople First | Business with Integrity | CommunityAbout the Company:Cushman & Wakefield | Stevenson is a full-service real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you!Summary:The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio. The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.The Property Administrator, Commercial reports directly to the Director, Commercial.Required Skills and Abilities:

• Post-secondary degree or college certification in any subject area preferred or equivalent experience or education in the Property Management Industry.
• 2+ years of professional Administrator experience - detail oriented and project oriented; ability to organize information electronically and paper base
• Computer Skills – intermediate to advanced skills in Quick books, Excel, Word and other Microsoft Office programs. Experience with Spectra and/or Yardi.
• Basic accounting knowledge to assist with lease and budget preparation and year end CAM reconciliations, tenant schedules of rent and basic understand of rental terms
• Knowledge of building systems helpful.
• Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability
• Communication Skills - Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
• Relationship Skills –Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and self-motivated team player with good conflict-resolution and people management skills; develop productive relationships with vendors
• Organizational Skills – Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable
• Decision Making Skills – Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities:

• Assists with lease preparation and understands all lease documentation.
• Prepares and administers contracts for provision of property services, such as cleaning and maintenance, snow removal, landscaping, etc.
• Coordinates the implementation of repairs, maintenance and renovations carried out on buildings and monitors progress while determining whether costs are a building expense or a tenant expense.
• Prepares work orders for Maintenance personnel through Angus.
• Ensures necessary purchase orders are issued, maintained and tracked.
• Handles utility tracking and implements changes with utility companies where necessary.
• Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations and financial statements.
• Photocopies, scans, saves, files, and emails monthly management reports as directed by Property Manager.
• Updates emergency contacts in database for maintenance on call procedures.
• Assists with preparation of legal documentation.
• Assists the Property Manager in any type of work requested.
• Provides support and assistance as required to other team members, in particular as workloads fluctuate.
• Collaborates effectively with team members throughout the business, from all levels.
• Makes use of knowledge of standard office administrative practices and procedures.
• Ensures that deliverables align with the strategic priorities of the business units supported.
• Participates in preparing monthly financial statements, yearly CAM reconciliations and annual budgets.
• Prepares different types of correspondence for Tenants and Owners such as tenant welcome packages, notices, etc. as directed by Property Manager.
• Handles general correspondence to Tenants and Owners for various items/issues, and as directed by Property Manager.
• Corresponds with tenants regarding common area costs and property taxes.
• Participates actively in committees and team meetings as assigned.
• Lives the values of trust, collaboration, flexibility, innovation, client-driven growth, can-do spirit, and fun.

Cushman & Wakefield | Stevenson is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, 2SLGBTQQIA, female-identifying, Francophone, immigrant, refugee, differently abled and other equity seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform the hiring committee once selected for an interview.COVID-19 considerations:To keep our team members as safe as possible, we have implemented COVID-19 policies including mandatory vaccination requirements for all staff, mandatory mask usage, nightly disinfecting, and six-feet office regulations.Quick Apply

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