Executive Assistant - Jobs in Winnipeg, MB

Job Description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.The opportunity: The Executive Assistant provides confidential administrative assistance and secretarial support to the Dean of the College of Pharmacy, which includes dealing with many highly confidential items that require strict and careful handling of the College of Pharmacy and UM procedures. This position requires the ability to exercise considerable independence in judgment and action and a high degree of tact, diplomacy and discretion in dealing with all levels of UM staff, as well as external groups.The Executive Assistant to the Dean works collaboratively with the Administrative Services Manager in relation to the Academic hiring process and is the direct support to the Dean regarding academic appointments. This position is responsible for the coordination and administration of the academic search process for the College, ensuring that procedures outlined in the UMFA Collective Agreement and policies are adhered to. This position must have a strong knowledge of the academic search process and must communicate collaboratively with the VP Academic and Provost Office.The qualifications and experience we’re looking for:

• Five years of secretarial or administrative experience at a senior level is required.
• Excellent oral and written communication skills are required.
• Must have a high degree of tact, diplomacy and discretion when dealing with internal and external stakeholders.
• Strong interpersonal skills with the ability to make sound independent decisions are required.
• Advanced skills with Microsoft Office, Adobe and other relevant software products are required.
• The ability to take initiative is essential.
• Ability to maintain confidentiality on sensitive matters is required.
• Excellent organizational and time management skills are required.
• Skills in Excel, Powerpoints (getting presentations ready), Word; being familiar with project management tools are an asset.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of ManitobaAlong with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers:https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPXREQ_ID=23759Closing Date: October 24, 2022Applications will only be accepted if you apply on UM Careers.The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.Job Types: Full-time, PermanentSalary: $47,596.57-$66,635.20 per yearSchedule:

• Monday to Friday

Work Location: One locationExpected start date: 2022-11-14Quick Apply

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