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Executive Coordinator - Jobs in Winnipeg, MB

Manitoba Government
Job LocationWinnipeg, MB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Satisfactory Criminal Record Check, Prior Contact Check, Child Abuse Registry Check, and Adult Abuse Registry Check
  • Valid Manitoba Driver’s License, access to a vehicle, ability and willingness to travel throughout Manitoba
  • Willingness to work on a flexible work schedule including working outside of standard office hours.
Qualifications:Essential Criteria:
  • High-level experience providing executive administrative support such as the preparation of correspondence, making travel arrangements, coordinating meetings, meeting minute taking, anticipating needs, and following up on actions arising.
  • Excellent organizational skills including the ability to manage high volume work load with conflicting priorities and deadlines.
  • Strong ability to exercise initiative and independent judgment in determining work priorities, work methods to be employed, and action to be taken.
  • Demonstrated political acumen and interpersonal skills including the ability to communicate with senior government officials, media, authorities, agencies, and community collaterals.
  • Experience dealing with highly sensitive matters where information accuracy and attention to detail is critical.
  • Knowledge of legislative and policy requirements with respect to confidentiality, and the ability to maintain the same.
  • Ability to use and knowledge of automated management information systems and MS Office suite.
  • Excellent working knowledge of provincial/First Nations/Metis government structures, protocols and community services provided to children and youth.
  • Understanding of provincial child- and youth-serving programs and public systems, including services/systems such as child and family, youth justice, addictions, disabilities, mental health, education, and victim support, including associated regulations and standards.
  • Working knowledge and understanding of the lives of Indigenous peoples and the aims and objectives of Indigenous communities, as well as other diverse cultures with respect to the provision of culturally appropriate services.
Desired Criteria:
  • Familiarity with The Advocate for Children and Youth Act.
  • Bilingual (French).
  • Ability to communicate in one of Manitoba’s Indigenous languages.
Duties:Reporting to the Manitoba Advocate, the Executive Coordinator provides highly specialized administration and professional support to the Manitoba Advocate and both Deputy Advocates in a fast-paced environment with significantly complex requirements.The incumbent will prepare executive level information on sensitive issues on behalf of the Advocate; manage the calendars and all intakes received by the Advocate or Deputy Advocates in their absence, ensuring that the intake is referred to the appropriate contact. The incumbent will coordinate and arrange meetings for the Advocate and/or Deputy Advocates with Ministers, Deputy Ministers, Chiefs, council members, standing committees, and other executive collaterals, including securing venues if needed, preparing agendas, ensuring the Advocate and Deputies are prepared with necessary information and materials, and the supporting meetings by taking minutes, and following up on action items.The incumbent will schedule and book travel arrangements for the Manitoba Advocate and Deputy Advocates. The Executive Coordinator will provide back up to the administrative team as required or as directed.Apply to:Advertisement # 38354Manitoba Legislative AssemblyHuman Resource Services302-386 BroadwayWinnipeg MB , R3C 3R6Phone: 204-945-7279Fax: 204-948-3115Email: hr@legassembly.mb.caApplicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.Please be advised that job competitions may be grieved and appealed by internal applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievors representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.We thank all who apply and advise that only those selected for further consideration will be contacted._Quick Apply
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