Office Manager - Jobs in Winnipeg, MB

Job Description

Office ManagerAY4 Administrative Secretary 4Regular/full-timeManitoba JusticeIndependent Investigation Unit, Public SafetyWinnipeg MBAdvertisement Number: 39561Salary(s): AY4 $46,167.00 - $52,578.00 per yearClosing Date: August 2, 2022The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.An eligibility list may be created for similar positions and will remain in effect for 12 months.To be considered for this competition, you must submit an Application Screening Form along with a resume and cover letter. Complete the Application Screening Form at the link below.Click here to access the Application Screening Form.If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services (contact information under “Apply to”) to request a copy of the Application Screening Form.This position reports directly to the Executive Director and has responsibility to provide administrative support to the Independent Investigation Unit (IIU).Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Criminal Record check with Vulnerable Sector Search
• Satisfactory Child Abuse Registry Check
• Satisfactory Adult Abuse Registry Check
• Satisfactory Internal Security Screening

Qualifications:Essential:

• Experience performing senior administrative/office management duties including handling human resource issues, making travel arrangements, ordering office supplies, maintaining filing systems, and the development and maintenance of administrative policies, procedures, documents and systems to meet operational office requirements.
• Experience in financial administration, including accounts payable, budgets and cash flows
• Proven problem-solving skills with the ability to exercise sound judgment
• Ability to work and make decisions independently
• Excellent interpersonal skills with the ability to interact effectively with staff at all levels of government
• Ability to manage highly confidential and politically sensitive material in a professional manner
• Excellent verbal communication skills to clearly and professionally communicate, in person and by phone, with internal and external stakeholders
• Excellent written communication skills with attention to detail and accuracy
• Excellent organizational skills with the ability to work under pressure and meet workload demands and deadlines
• Proficiency using MS Office, specifically Excel, Word, Outlook and the Internet

Desired:

• Experience using SAP (procurement and timekeeping) or equivalent software
• Experience working with Government procedures and practices
• Strong working experience within virtual office environments which includes operating of video conferencing, teleconferencing, audio/visual equipment and social media

Duties:This position is responsible for the day to day management of the office. Responsibilities include financial monitoring, budgeting, and procurement, making travel arrangements, maintaining the internal security system and liaising with building management. Other duties include, but not limited to, establishing office routines, schedules and processes as well as ensuring an appropriate level of administrative support for all programs under the umbrella of the IIU and such other duties as required. The incumbent may act as a point of contact for inquiries with the public, stakeholders and media regarding the Unit. The Office Manager also arranges IIU internal and external training sessions when required.Apply to:Advertisement # 39561Service Centre 1Human Resource Services1130-405 BroadwayWinnipeg, MB , R3C 3L6Phone: 204-945-3204Fax: 204-948-7373Email: govjobs@gov.mb.caApplicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievors representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.We thank all who apply and advise that only those selected for further consideration will be contacted._Quick Apply

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