Research Office Assistant - Jobs in Winnipeg, MB

Job Description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.The opportunity:

• Performs confidential secretary duties to applicable Directors including organizes and maintains appointments/calendars, receives all incoming correspondence and inquires, and screens and handles all matters not requiring the personal attention of the Director, uses a high level of judgment, responsibility and independence of action.
• Types a wide variety of confidential correspondence and reports.
• Provides daily administrative and financial support to applicable research program.
• Maintains an administrative and financial filing system.
• Assists with travel requests; processes all related documentation, makes travel arrangements and financial claims via Concur or as per departmental process.
• Coordinates all meetings and events; including speaker schedules, room bookings/virtual appointments, audio-visual equipment, refreshments, guest travel and honorariums; distributes materials, records/distributes minutes and follows up on business arising.
• Orders and maintains office supplies and equipment via EPIC and/or SAP, as per procurement policies and processes.
• Administers budgets and grant related activities as required or as assigned by the PI/manager.
• Responsible for fund/account reconciliation, general accounting functions, financial reporting and budget forecasts for grants and/or awards, in consultation with the PIs and/or manager.
• Prepares regular financial reports to the PIs and/or manager detailing YTD expenditures, commitments, balances and end dates.
• Assists PIs with preparing and submitting funding applications and regulatory documents.
• Assists with the set-up and closure of research funds in accordance with University/hospital and funding agency policies and procedures.
• Limited signing authority for research grants for small material or regular purchases, as approved/delegated by the manager. Alternatively, provides documentation from the PI to justify expenditure.
• Maintains fund financial authority and access, as per UM financial policy.
• Completes journal entries and/or inter-departmental charges as per UM policy and process.
• Initiates and processes requisitions/purchase orders and service contracts/agreements according to Aurora Finance policy/procedure.
• Maintains external invoicing for services provided, liaises with the team and collaborators.
• Assists with research support staff job descriptions, postings, coordinates interviews, generates letters of offer, start-up paperwork, onboarding and access.
• Tracks employment documentation for support staff.
• Completes required forms for appointments/changes/extensions for staff and students.
• Completes and tracks secondment agreements between facilities.
• Submits payroll reports in VIP, ensuring adherence to various institutional and departmental policies and procedures.
• Provides ad hoc HR reports; sick/overtime/vacation banks, as requested by the PI/manager.
• Performs other projects as assigned by the PI.

The qualifications and experience we’re looking for:

• Completion of a formal training program in a related discipline from a recognized institute is required.
• Four years of directly-related experience is required.
• Related knowledge and experience in accounting practices and theory is preferred.
• Experience working in a computerized accounting environment is preferred.
• Experience in budgeting and financial reporting is required.
• Strong knowledge and work experience with Concur, EPIC, UM Careers, VIP, Banner and FAST is preferred.
• Must have experience and knowledge of UM and HSC policies and procedures, as well as financial and HR systems (EPIC, Concur, Banner, VIP, SAP).
• An acceptable equivalent combination of education and experience may be considered.

Why the University of ManitobaAlong with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers:https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPXREQ_ID=21696Closing Date: September 15, 2022Applications will only be accepted if you apply on UM Careers.The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.Job Types: Full-time, PermanentSalary: $46,319.00-$63,354.20 per yearSchedule:

• Monday to Friday

Application deadline: 2022-09-15Quick Apply

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