WEM Centre Site Coordinator - Contract Opportunity - Jobs in Winnipeg, MB

Job Description

WEM is currently seeking an individual who is passionate about working with our learners, service providers and staff. Reporting to the WEM Regional Manager, the Site Coordinator will act as the “program quarterback” to support learning processes, program development, evaluation and learner referrals.WEM Site Coordinator will manage activities, coordinate with service providers and perform required administrative duties in a continuous intake structure. Monitor and assist in the planning and delivery of Essential Skills programming.The successful candidate will be expected to work 20-30 hours per week at our Winnipeg WEM Centre, including evenings and weekends. This will be a contracted position.Qualifications:

• Administration Certification or Diploma in a related discipline with 2 years of experience in a similar role.
• Demonstrated excellent organizational and management skills with an ability to identify, develop and coordinate events related to the WEM centre and the ES field.
• Ability to handle and maintain confidential information and data in a secure manner.
• Detail-orientated and works with a high degree of accuracy.
• Ability to multitask efficiently.
• Ability to change focus readily to adapt to the immediate and ever-changing needs of WEM.
• Excellent verbal and written communication skills, with attributes and knowledge of the plain language.
• Excellent technology skills: knowledge of computers, programs, and their operations.
• Effective and independent work skills.
• Flexible and responsible team member.
• Strong leadership skills including the ability to be forward-looking, identify change and be innovative.
• Experience in providing instructions to meet the needs of various learners is an asset.
• Understanding of Essential Skills training and implementation of such is an asset.

Responsibilities:

• In partnership with the Regional Manager – support the WEM vision, policies, and programs.
• Establish first contact with learners and evaluate the needs of each learner during the intake process to determine if they are a good fit for WEM Centre Upskilling.
• Aid in the day-to-day management of the WEM Centre.
• Support, provide direction, and mentor new and existing coworkers and service providers with ES awareness, program delivery strategies and techniques.
• Check in with learners on performance, resolve any issues related to their training and schedule and inform instructors of any findings or required changes.
• Maintain Essential Skills focus, ensuring relevant material is used within the WEM Centre.
• In partnership with the WEM Centre instructors, set measurable learning outcomes for learners using the WEM Centre performance criteria.
• Facilitate the development of participants’ Employability and Essential Skills.
• Assist in organizing, planning, and scheduling WEM programs.
• Be a positive representative of WEM.

Administration tasks:

• Schedule ESAs, intakes, and follow-up appointments for participants.
• Create, update, and maintain filing systems organizing participant information within several areas for tracking, reporting and feedback purposes.
• Create accurate and complete participant folders and ensure all required paperwork is completed.
• Establish and maintain all participant files with attendance, progress, skill gain and all other relevant ES information.
• Record ES assessment outcomes and send results/outcomes to learners and Service providers.
• Prepare ongoing periodic reports (monthly, quarterly, and annually) and a summary of participant progress and statistics.
• Answer telephone calls from participants, co-workers, and the public answering questions and providing accurate information.
• Receive and send electronic mail using a clear, professional, and pleasant message.
• Photocopy materials needed for the delivery of the drop-in classes and workshops at the WEM Centre.
• Prepare end-of-program certifications for successful program participants
• Schedule, plan and facilitate WEM Center meetings for Service Providers.
• Record and prepare minutes of meetings.
• Assist with the maintenance of technology resources, updates, and preparation for other programming.
• Maintain transparent and authentic communication within WEM and outside organizations.
• Update and report directly to the Regional Manager.
• Other duties as assigned.

Instructional Support:

• Facilitate ES assessments, both formal and informal.
• Evaluate learner progress using assessment practices and strategies.
• In partnership with the WEM Centre instructors, monitor the needs of learners and adjust their learning plan as necessary to ensure Upskilling success.
• Customize learning activities and materials to support participant needs.
• Plan and organize WEM resources to support the delivery of programming in the WEM Centre.

Applicants must provide a cover letter and resume; Applicants must demonstrate on their resume the area of expertise and how they meet the qualifications.Please forward your application no later than Friday, November 4, 2022, at 4 pm. Indicate Applying for WEM Centre Site Coordinator in the subject line of your email.Job Type: Fixed term contractApplication deadline: 2022-11-04Quick Apply

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