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Finance Clerk - Accounts Payable - Jobs in Acheson, AB

NCSG Crane and Heavy Haul Services
Job LocationAcheson, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

POSITION OVERVIEW: NCSG Crane & Heavy Haul Services is recruiting for a Finance Clerk - Accounts Payable. The Finance Clerk plays a key part of the accounting department team at NCSG. This primary focus is to ensure accurate data entry for Accounts Payable associated with the multiple divisions within the NCSG Group of companies. The ideal candidate must be proficient in Adobe, Excel and Outlook 365.The Finance Clerk Is responsible for a variety of functions which include, but are not limited to;

  • Creating invoice packages using Adobe.
  • Obtaining invoice approvals per the Spend Authority Matrix.
  • Accurately reviewing and keying invoices.
  • Expense claim processing.
  • Review of open items for finalization.
  • Vendor statement review.
  • Completion of special projects as assigned.
DUTIES: Accounts payable processing which includes;
  • Scanning received vendor invoices to the shared file repository.
  • Sending invoices to branch approvers where no PO is available. Follow-up request for approvals, if required, must be done every 3 business days with cc to Accounts Payable Manager on the third request with no response.
  • Matching invoices to receivers for processing.
  • Obtaining variance approval for amounts in excess of PO value and/or additional items not on original PO.
  • Reviewing items to ensure accurate information in terms of vendor number, GL code, invoice date, work order, unit number, job code where applicable and correct unit of measure.
  • Creating “Voucher” or “Voucher from Receiver” as indicated by the invoice type/processing into NexGen.
  • Enter expense claims in “Sage 300” in conjunction with company policy – i.e. original receipts, authorized signature from Branch Manager & Controller, for delivery to Accounts Payable Manager for final review, posting and payment.
  • Organize and maintain working area.
  • Daily, Weekly, Monthly Reporting – ensure all items updated regularly in shared file repository regarding late payables over $10,000.00 (with PO) or $2,500.00 (without PO) with required notification sent to Divisional Controller regarding new items.
  • Daily, weekly, monthly review of receivers not vouchered and Vouchers not exported to obtain required approvals to finalize processing. Follow up should be done a 3 day interval.
  • Vendor statement review must be complete within 5 business days after month end close. Finance Clerk must follow-up with the vendor promptly to obtain any missing items from the statement that have aged beyond 30 business days.
  • Finance Clerk performs various other duties from time to time as required - i.e. Audit requests.
COMPANY OVERVIEW: NCSG is a one-stop lift and heavy haul service provider. Our professional project management, planning and lift and heavy haul teams combine to make NCSG a solution provider of choice. Our branch locations are strategically situated throughout Western Canada to ensure the most cost effective and best service for our customers. NCSG is a privately-owned company. For further information please see our website www.ncsg.comJob Type: Full-timeQuick Apply
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