Fleet Management Administrator - Jobs in Acheson, AB

Job Description

Position Scope:Reporting to the Fleet Manager, the Fleet Management Administrator provides service and administrative support for the Fleet Management department.This position is located in NACGs Head Office in Acheson, AB (inbetween Edmonton and Spruce Grove).Responsibilities:Fleet Contract Administration and File Management

• Rental Equipment contract and related documentation file management.
• Set-up of rental equipment, including contract processing, purchase Order set-up, asset set-up, ensure all required documentation is delivered to the vendor in a timely manner, including signed contracts, purchase orders, copies of insurance and certifications, as applicable.
• Create and maintain equipment master records.
• Creation of several weekly fleet reports.

Fleet Billings Administration

• Create purchase order requisitions.
• Facilitate processing and receiving of 3rd party invoices.
• Purchase order coordination.
• Billing and hour tracking of NACG equipment on rent.

Vehicle Registration, Licensing and Permits

• Obtain registrations and required permits for the light vehicle fleet.
• Ensure all registrations, certifications, insurance documents etc. are uploaded onto the department SharePoint site. Keeping this database current as vehicles are added and removed from the fleet.

Other Duties as required

• Field requests from vendors and sites regarding equipment requests, contract inquiries, purchase order inquiries, certifications, insurance etc.
• Other administrative, coordination of duties and reporting, as requested.

Qualifications:Work Experience:

• Administrative support for a minimum of three years.
• Demonstrated organizational, administrative and time management background.

Education:

• High school diploma.
• Related Office or Business Administration Diploma.
• Greater experience in office administration at a senior or executive assistant level, as an equivalency to an office or business administration diploma will be considered.

Knowledge, Skills, and Abilities Requirements:

• Must be competent in MS office (Word, Excel, Outlook and PowerPoint).
• Must have strong interpersonal communication skills.
• Must have a positive attitude and problem-solving abilities.
• Knowledge of heavy equipment, light vehicles, and support equipment beneficial.
• Knowledge of JD Edwards and Scanman software an asset.
• Good organizational and multi-tasking skills.
• Good communication skills required in both the written and spoken English language.
• Good understanding of accounting rules and standards.
• Able to work in a busy environment.
• Ability to make sound decisions and function with limited supervision.
• Must be self-motivated.

Overview:North American Construction Group (NACG) has served as an industry leader in the heavy construction and mining industries for over 65 years. In that time, we’ve proven ourselves as a safe and reliable contractor who can complete projects of any size and scope. We’ve also taken a number of bold steps forward to broaden our footprint, expanding to mines outside our provincial borders, and providing third-party maintenance services to clients and customers.In addition to providing employees with rewarding careers, North American has a whole lot more to offer:

• Significant Growth –As a company, NACG is rapidly expanding, and has practically doubled in size over the past year alone.
• Long Term Contracts – With over $1 billion dollars in contracted work booked through 2023, NACG can provide long term employment solutions and numerous opportunities for advancement.
• Commitment To Safety – With a top tier record for safety performance, NACG is dedicated to ensuring that everyone gets home safe, and constantly strives for a goal zero performance.
• Competitive Compensation – NACG provides competitive compensation packages for all employees.
• Attractive Benefits Package – With a substantial benefits package provided to all employees, NACG ensures that you are covered for life’s many surprises.
• GRRSP Matching – As you begin your new career, you can also start planning for the future thanks to NACG’s GRRSP matching.

North American Construction Group is an equal opportunity employer, and encourages applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected.Become a member of the North American family today!Quick Apply

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