Master File Administrator - Jobs in Acheson, AB

Job Description

Position Scope:The Master File Coordinator is responsible for assisting in the communication, delivery and coordination of master file management and related processes and system training, of all utilized applications and systems, to ensure the full utilization of these application and systems by the organization.THIS POSITION IS 12-15 MONTHS IN LENGTH.Responsibilities:

• Process requests for additions and/or changes to master file records
• Create and maintain accurate standardized master files with consistent attributes based on standards developed by the Master File department
• Manage new item requests for additions and changes to the master files through the designated process and form(s)
• Process Fixed Asset, Inventory, DOAG, Account, Job/AFE/BU, Customer and Vendor master file requests
• Setup and update vendor, supplier, customer and facility address book master records on daily basis. Deactivate inactive vendors on quarterly basis
• Maintain historical record of master file changes and/or additions
• Analyze master file data and address identified issues
• Conduct reviews of master file records for accuracy and adherence to set standards
• Analyze patterns to identify and provide recommendations for improvements to master file management processes
• Preparation and review of monthly asset setup review, weekly address book review, daily asset transfers, and other relative reports
• Assist in the communication, delivery and coordination of master file management, and related process and system training
• Assist in the development, delivery and coordination of process and system training related to Master File management
• Assist in the development of Master File management reporting, key performing indicators (KPI’s), policies and procedures
• Serve as a knowledge transfer agent for the internal customers, vendors and suppliers
• Collaborate with key business areas, vendors and suppliers to identify duplicate and ambiguous records
• Expand the Area of Responsibility for the Master Files department
• Provide recommendations on creating and maintaining an efficient and effective master file and related record keeping processes
• Identify business areas training opportunities
• Participate in NACG Project work
• Provide technical and quality assurance support for ongoing and ad hoc NACG projects
• Maintain, Review and Perform SOX/Certus control tests
• Ensure updates and/or changes to Master Files data (fixed assets, inventory, address book, DOAG, etc.) are approved by authorized representatives from each department
• On a semi-annual basis, provide a listing of suppliers with duplicate address and/or bank account numbers to AP/Payroll for verification
• On a monthly basis, provide a listing of changes to the supplier master to Procurement for verification
• Support testing for SOX/Certus controls for other departments impacting Master Files
• Maintain documented system configuration, business processes and training materials

Qualifications:

• Minimum of 1 year post-secondary education related to Business, Information Technology or Computer Science with certificate. Business diploma would be an asset.
• Minimum of two years’ administrative or systems administrator experience
• Two to three years’ experience in a computerized office environment with exposure to associated warehouse, asset management and procurement operations would be an asset.
• Experience with JD Edwards or similar large scale ERP systems would be an asset
• Experience in heavy equipment and mining operations would be an asset
• Excellent communications skills, both verbal and written
• Excellent interpersonal and relationship building skills; team building skills
• Ability to work with people of all levels within the organization
• Strong organizational, time management and planning skills with the ability to prioritize and multi-task
• Proficient in understanding inventory control and asset management systems
• Strong data entry skills
• Strong attention to detail
• Proficiency in the use of Microsoft Office products
• Knowledge of working in an ERP systems (preferably JD Edwards, Oracle)

Overview:North American Construction Group (NACG) has served as an industry leader in the heavy construction and mining industries for over 65 years. In that time, we’ve proven ourselves as a safe and reliable contractor who can complete projects of any size and scope. We’ve also taken a number of bold steps forward to broaden our footprint, expanding to mines outside our provincial borders, and providing third-party maintenance services to clients and customers.In addition to providing employees with rewarding careers, North American has a whole lot more to offer:

• Significant Growth –As a company, NACG is rapidly expanding, and has practically doubled in size over the past year alone.
• Long Term Contracts – With over $1 billion dollars in contracted work booked through 2023, NACG can provide long term employment solutions and numerous opportunities for advancement.
• Commitment To Safety – With a top tier record for safety performance, NACG is dedicated to ensuring that everyone gets home safe, and constantly strives for a goal zero performance.
• Competitive Compensation – NACG provides competitive compensation packages for all employees.
• Attractive Benefits Package – With a substantial benefits package provided to all employees, NACG ensures that you are covered for life’s many surprises.
• GRRSP Matching – As you begin your new career, you can also start planning for the future thanks to NACG’s GRRSP matching.

North American Construction Group is an equal opportunity employer, and encourages applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected.Become a member of the North American family today!Quick Apply

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