Operations Administrator - Jobs in Brisbane, ON

Job Description

Chevron Australia Downstream is a subsidiary of the Chevron Corporation, one of the worlds leading integrated energy companies. Chevron Australia Products delivers quality fuel products and services across Australia. We operate and supply a network of more than 320 retail locations primarily, as well as an extensive 24-hour diesel-stop network and a fuel card program. We operate three wholly owned product import terminals. Our commercial division is responsible for the establishment, monitoring and delivery of products and services to industries including mining, resources, agriculture, transport, marine and aviation. We offer services such as bulk fuel supply, oils and lubricants, fuel equipment solutions, customized fleet fuel card solutions and expert advice on fuel management and health and safety. More information about Chevron in Australia is available at https://australia.chevron.com/ChevronChevron Australia Downstream is seeking to appoint an Operations Administrator who will be responsible for providing administrative support in the daily operation of production facilities and maintenance that covers all Chevron and Third Party terminals. Reporting to the Supervisor, Operations Administration, this exciting opportunity is based in the Eagle Farm Terminal, Hamilton, Brisbane.Responsibilities for the position include, but are not limited to:Execute daily reconciliation of bulk fuel and customer invoicing processing delivered from terminals to customers, third party or proprietary facilities according to the dispatch or product transfer schedule.Process all daily invoicing, debit, and credit notes charges to statement of accounts as well as special adjustments including pricing variation control according to each location, product, and special conditions in compliance with internal controls and accounting requirements.Assist in investigation and reconciliation of fuel recs at required locations.Assemble and coordinate daily plans for the fuels dispatch of orders received from the customer service center in accordance to fleet optimization procedures by allocating resources for dispatch of fuels products by either proprietary or contractor fleet operations.Coordinate any fuels delivery related troubleshooting that may arise with proprietary fleet, contractors and customer services support and back-office systems to ensure Safety and reliability of the fleet operations.Compile and classify all documents required for dispatch issuing a daily fuels dispatch report and maintains filing system for back-office support of all delivery transactions processed including maintenance of customer delivery reliability metric database.Provide administrative and analytical support as required to support and optimize the business such as cost analysis, inventory reconciliation, customs, and other regulatory paperwork/interface/reporting.Compile, classify, register, control, coordinate and reconcile the paperwork according to approved accounting and compliance requirements, ensuring that Accounts Receivable & Payable systems data are updated, and all vendor information included.Knowledge, skills and experience:Minimum two years administration experienceFamiliarity with SAP / ERP systemsAdministrative / Logistics background (preferred)High level of time management and strong problem-solving skillsExceptional attention to detail and data entry skillsProven ability to cope with unexpected changes and produce counteractive measuresProficient computer skills.Experienced in Microsoft Office suite especially ExcelExcellent verbal and written communication skillsAbility to organise and prioritise workloadWhy join Chevron:Chevron is one of the world’s leading integrated energy companies and has been present in Australia for more than 60 yearsChevron offers career development opportunities to all employees including onboarding, training and development, mentoring, volunteering opportunities and networking groupsChevron is proudly recognised as an employer of choice, guided by a vision of diversity, inclusion and committed to equal employment opportunityChevron supports work-life balance and offers employees access to various health and wellness programsDiversity & InclusionChevron Australia values inclusivity and promotes a workplace that actively seeks to welcome contributions from all people. We actively encourage people of all abilities, Aboriginal and Torres Strait Islanders, diverse cultures and backgrounds, LGBTIQ+ identities, and all age groups to apply. To be a part of our success, apply now.You must be legally entitled to work in Australia to accept this position and will be required to show proof of employability with a copy of your Australian visa advising of visa details and entitlements or Australian birth certificate. An Australian visa check will be completed on all successful candidates.Position Close Date: Tuesday, 24 August 2021.Chevron participates in E-Verify in certain locations as required by law.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job

Stay Connected