Corporate Card Coordinator, Supply Chain Management - Jobs in Calgary

Job Description

Position Overview Supply Chain Management is currently seeking a Full-time Regular Corporate Card Coordinator.The Supply Chain Management (SCM) department is responsible for the procurement and distribution of materials and service in support of the University of Calgary #39;s day to day operational requirements and major capital construction activities. Reporting to the Manager, Corporate Cards, Supplier Administration and Travel, the Program Coordinator provides program support in regards to maintenance and card monitoring for the Corporate Card Program across the University.Position Description Summary of Key Responsibilities (job functions include but are not limited to):Effectively market and promote the Corporate Card program to university staff Communicate the purpose of the Corporate Card Program to simplify the procurement of low dollar items and create efficiency in Supply Chain Management Provide excellent customer service, support, and consultation to end users as to proper card use Ensure all solutions are tested and pass quality assurance processes prior to release and implementation Assist with cross functional and diverse teams to successfully deliver business process improvement projects and solutions. (IT, Research Accounting, and key faculties, ie: Medicine) Immediate supervisor to be kept informed of activities, issues, and progress with projects Ensure service levels with business owners and end users are maintained. Upload Scotia Bank visa transaction data into PeopleSoft for reconciliation. (Requires a detailed understanding of the Scotia Bank Centre Suite system and PeopleSoft to maintain) Troubleshoot errors and reconcile uploaded transactions to billing and spend reports Develop and implement solutions to improve business processes Process new applications and issue cards Process changes to card limits and cardholder information Maintain cardholder profiles Ensure documentation is properly maintained Cooperate with auditors (internal/external) Maintain current information provided for job aids, training, and handbooksQualifications / Requirements:The incumbent will have successfully completed a postsecondary degree or diploma in business management Ability to understand business processes across Supply Chain Management and Finance Working knowledge of the card industry and common technology tools within the industry Working knowledge of a corporate card program and how it can be applied in a business environment Strong knowledge of ERP systems (preferably PeopleSoft) is an asset Experience in writing policies and procedures Experience with monitoring and applying audit controls Ability to develop and present business cases for process improvement or redesign Understanding of information needed to support business decisions Ability to build successful, ongoing relationships with staff, faculty, suppliers and administrators Strong customer service and communication skills Able to multitask and meet deadlines Ability to train staff and speak in front of groups Project management experience is an asset You have diverse skill set incorporating technical skills with a strong understanding of business processes. You have excellent verbal and written skills and are self motivated and directedApplication Deadline: September 7, 2023 We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. Additional Information This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2. To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. The University strongly recommends all faculty and staff are fully vaccinated against COVID-19. About the University of Calgary The University of Calgary is Canada #39;s leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation #39;s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada #39;s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca. The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca). Do you have most but not all the qualifications Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.