Facilities Assistant - Jobs in Calgary

Job Description

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspxInfrastructureWe believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence. For more information about Alberta Infrastructure, please visit: http://www.infrastructure.alberta.caWe are currently looking for a dedicated Facilities Assistant to join the Ministry of Infrastructure’s Properties Division.If you are looking for a challenging yet exciting opportunity, look no further and apply!Reporting to the Facilities Manager under the Properties Division, the Facilities Assistant functions within applicable legislation, business plans, policies, guidelines, and standards. The position independently coordinates the provision of administrative functions for the assigned facilities, including office, financial, and human resource administration services.Job InformationJob Title: Facilities Assistant Job Requisition ID: 50527Ministry: InfrastructureLocation: CalgaryFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekRegular/Temporary: OngoingScope: Open CompetitionClosing Date: December 5, 2023Classification: Subsidiary 01B 3625 Administrative Support 5Salary: ​$1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)Role ResponsibilitiesKey responsibilities include:Preparing and administering budget plan by providing monitoring and forecasting services, preparing contracts, and monitoring contract terms and financial documents, preparing reports, and maintaining records. Providing office management services for the assigned facility, including human resource administration for approximately six in-house staff members. Provide office management services such as administration of the monthly TPM meetings, agenda preparation, and the production of minutes. Drafting correspondence and administering service and maintenance contracts. Liaising with high profile building clients / tenants, in-house staff, and contractors to coordinate client services in relation to operational and tenant requirements and associated concerns.QualificationsRequired:High school diploma, with three years of related experience; or equivalent as described below. Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.Knowledge and Experience of:Government business plans, goals, strategies, and priorities as they relate to the Ministry mandate. Ministry business plans, organizational structures, reporting relationships, and programs as they relate to work area. Property Management branch programs and priorities and linkages to other areas of the Ministry and government. Accounting and budgeting principles and processes. Contract law and contract administration principles and processes. Applicable Ministry and government administration policies, guidelines, systems, and processes (e.g., budgeting and forecasting; action requests; accounts payable; procurement; human resource administration; records management) Operation of office equipment and ability to troubleshoot associated problems. Relevant legislation and regulations (e.g., Freedom of Information and Protection of Privacy Act) Business productivity tools and relevant information technology and network applications (e.g., Microsoft Office Outlook, Word, and Excel).Assets:Strong verbal and communication skills. Strong interpersonal skills to build relationships and respond appropriately to enquiries. Strong organisational and time management skills, including ability to multi-task, prioritize multiple and competing activities, and respond to emergent issues with minimal direction. Strong decision making and problem-solving skills commitment to confidentiality, tact, and diplomacy. Familiarity with real estate and leasing is good to have.NotesHours of Work: 7.25 hours per day / 36.25 hours per weekTerm of Employment: Full-Time, PermanentLocation: Calgary, AlbertaPre-employment checks: Pre-employment checks will be completed to assess the candidate’s suitability for a role. These checks can include (but are not limited to): references, criminal record check, academic verification, driver’s abstract, and etcetera.Additional Information: This competition may be used to fill future vacancies at the same or lower classification with the Government of Alberta.Instructions for your Resume:For Employment Experience:Please indicate duration of employment (month, year)Please specify employment status (i.e. Casual, part-time or full-time)Ex: Youth Worker, Jan 2006 - June 2009, Part-time (three 8 hr. shifts/week)For any Post-Secondary Education:Please specify your major and length of programPlease specify the year you graduated.Ex: Bachelor of Social Work, 4-year Degree (Graduated 2017)Links and information on what the GoA has to offer to prospective employees.Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx Public Service Pension Plan (PSPP) – https://www.pspp.ca Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits Leadership and mentorship programs Professional learning and development - https://www.alberta.ca/alberta-public-service-human-resource-directives Positive workplace culture and work-life balance Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements Research Alberta Public Service Careers tool – https://researchapscareers.alberta.caAPS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf The competencies determined to be essential for this role are:Agility – you understand the need for change and use common sense and past experiences to approach ambiguous problems Build Collaborative Environments – you work in an open, honest manner with colleagues and create sharing opportunities Drive for Results – you work to exceed goals and partner with others to achieve objectivesCreative Problem Solving – you are open to new ideas and break problems down to identify solutions.How To ApplyClick on the “Apply Now” button.Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates #39; qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or a copy of the role profile, please contact Jenny Luong at Jenny.Luong@gov.ab.ca