Site Administrative Assistant - Jobs in Kitimat, BC

Job Description

Job DescriptionJoin a global leader. Propel the Energy Transition. Design and build the world’s toughest projects. Transform the future, today.Fluor is one of Canadas top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. We aim to foster an inclusive culture that prioritizes diversity and inclusion that allows employees to bring their best, most authentic selves to work. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!The Site Administrative Assistant reports directly to the Office Manager as part of a larger Site Administration Team. Responsible for all administrative functions which support the Construction Operations with minimum supervision.PRIMARY JOB DUTIES/FUNCTIONS:

• Works closely with the Office Manager and Construction Management personnel handling any and all administrative responsibilities as assigned.
• Consistent utilization of commonly used computer software including excel, word, and outlook.
• Utilization of proprietary software will be required. Training to be provided. (Coreworx and Metastorm)
• Coordinates and organizes department or project meetings and celebrations (introductions, coordinating visitors, booking meeting rooms, and catering management).
• Administers and maintains highly confidential and specialized information and records.
• Exercises an in depth understanding of organizational policies, procedures, and operations.
• Composes, answers and signs correspondence as required, as well as provides support in checking voicemails, taking messages, and answering the telephone.
• Distribute, sort, read and annotate incoming mail and documents, attaching the appropriate files to facilitate necessary action.
• Schedules appointments and coordinates the interface with other company organizations, clients, and external groups.
• Establishes and maintains required department/project files.
• Research, abstracts information and supporting data in preparation for meetings, work/special projects, reports, and presentations.
• Orders and maintains supplies and equipment for departments/project.
• Studies management methods in order to improve workflow and implement cost reductions.
• Coordination of office space allocations, including phones and computers for department project personnel. This includes updating seating plan drawings.
• Calendar management: actively manages calendars, meetings, appointments, and teleconferences.
• Other duties as assigned.

Working Conditions:

• Construction site office working conditions.
• Generally favorable indoor office workspace.
• May utilize site bussing system to travel to different work locations on site.

To be Considered Candidates:Must be authorized to work in the country where the position is located.Basic Job Requirements

• High School diploma or equivalent is required.
• Previous administrative and relevant experience.
• Proficient in excel, word, PowerPoint and Visio (Pre-employment testing on these products will be required).

Preferred Qualifications

• Office Administration certification from a credited institution is preferred.
• Initiative to integrate within a team and seek to provide value to those being supported.
• Advanced computer and software skills to include the use of word processing and email as well as the advanced use of spreadsheets and electronic presentations.
• Ability to prioritize and multi-task.
• Outstanding organizational skills.
• A team player who is flexible and exercises good decision making.
• Fluent in English with above average writing skills.
• Ability to attend to detail and work in a time-conscious and time-effective manner.

COVID-19 Vaccination Mandate Awareness: Currently this position does not require COVID-19 vaccine verification; however, this is subject to change with notice. Accordingly, a successful candidate may need to provide proof of full vaccination prior to commencing employment, unless otherwise approved for an exemption under applicable legislation.LNGC Rotational Schedule:This position is open to local candidates on a 5X2 schedule.Requisition Number134089BRDiverse WorkforceWe are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.Quick Apply

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