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Part-Time Administrative Professional / Receptionist - Jobs in Membertou, NS

Stantec
Job LocationMembertou, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Part-Time Administrative Professional / Receptionist - ( 220002BP )DescriptionGrow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.Your OpportunityOur Sydney, Nova Scotia office is currently seeking a part-time Administrative Professional / Receptionist (25-30 hours/week) to help manage the reception desk and perform support services for the office, colleagues, and project teams that can range from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients.Your Key ResponsibilitiesIn this position, you will be responsible for diverse functions that include but are not limited to the following:

  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
  • Answer phones and greet guests
  • Supporting the preparation and processing of correspondence, reports, forms, and proposals by completing tasks such as formatting; applying company templates and customizing if needed; and compiling submittal packages.
  • Maintaining digital project archiving and records management.
  • Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events
  • Order office supplies and maintain supply inventory
  • Review and submit invoices for payment to Accounts Payable
  • Perform other administrative duties as requested
QualificationsYour Capabilities and CredentialsAs the successful candidate, you will possess a strong work ethic and excellent organizational skills and can meet tight deadlines with a commitment for excellence in your field. You will also possess the following qualifications:
  • Great proficiency within the Windows environment, including Office 365 and Adobe Pro.
  • The ability to work well under pressure in a deadline-driven environment by taking initiative, demonstrating organizational and detail-oriented skills, and prioritizing multiple responsibilities.
  • Strong written and oral communication skills.
  • Keen attention to detail with experience in proofreading, editing, and formatting documents.
  • The ability to lift 15-25lbs (office supplies, cases of paper)
  • Ability to work proactively in both independent and team environments.
  • Experience with health and safety is considered an asset.
Education and ExperienceThe ideal candidate will have 3 years of professional experience operating in an administrative office support/receptionist capacity with demonstrated skill to support a business effectively.Graduation from a recognized office administration program or equivalent experience.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a place where the best and brightest come to build on each others talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.Primary Location : Canada-Nova Scotia-MembertouJob : Administrative SupportOrganization : BC-1348 Shared Services-CA Sydney NSEmployee Status : RegularJob Level : Entry LevelTravel : NoSchedule : Full-timeJob Posting : Jun 22, 2022, 8:52:28 AMReq ID: 220002BPStantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected VeteransQuick Apply
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