Receptionist/Administrative Assistant - Jobs in Membertou, NS

Job Description

Receptionist/Administrative Assistant - ( 220000D6 )DescriptionGrow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.Are you looking for an opportunity to showcase your Administrative SkillsYour OpportunityStantec’s Sydney, NS office has an immediate opportunity for a part-time Administrative Assistant/Receptionist with a strong detail-orientation and demonstrated document preparation skills to provide administrative assistance and support for 24-30 hours per week.The successful candidate will enjoy working in a fast-paced team environment. You will play an integral part in ensuring efficient and effective day-to-day administration and support with proposals and projects for a variety of assignments. As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and corporate communication skills, be professionally presented, have superior organizational skills with the ability to focus on multiple tasks and changing priorities and have a mature approach and confidence in dealing with a wide range of clients (both internal and external) and business partners.Your Key Responsibilities

• Interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process.
• Supporting the preparation and processing of correspondence, reports, forms, and proposals by completing tasks such as formatting; applying company templates and customizing if needed; and compiling submittal packages.
• Maintaining digital project archiving and records management.
• Create and update personnel resumes and project profiles on the internal company sites.
• General office duties including but not limited to photocopying / binding; maintaining office supply and health and safety equipment inventories; and assisting staff in procuring equipment and supplies.
• Coordinating agendas, meetings, travel arrangements, and special events.
• Assisting staff with weekly timecard administration.
• Assisting with onboarding any new hires and employee transfers.
• Supporting conformance with company policies and procedures.
• Other administrative tasks as assigned.

QualificationsYour Capabilities and Credentials

• As the successful candidate, you will possess a strong work ethic and excellent organizational skills and can meet tight deadlines with a commitment for excellence in your field. You will also possess the following qualifications:
• Great proficiency within the Windows environment, including Office 365 and Adobe Pro.
• The ability to work well under pressure in a deadline-driven environment by taking initiative, demonstrating organizational and detail-oriented skills, and prioritizing multiple responsibilities.
• Strong written and oral communication skills.
• Keen attention to detail with experience in proofreading, editing, and formatting documents.
• The ability to lift 15-25lbs (office supplies, cases of paper)
• Ability to work proactively in both independent and team environments.
• Experience with health and safety is considered an asset.

Education and Experience

• The ideal candidate will have 3 years of professional experience operating in an administrative office support/receptionist capacity with demonstrated skill to support a business effectively.
• Graduation from a recognized office administration program or equivalent experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a place where the best and brightest come to build on each others talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.Primary Location : Canada-Nova Scotia-MembertouJob : Administrative SupportOrganization : BC-1348 Shared Services-CA Sydney NSEmployee Status : RegularJob Level : Entry LevelTravel : NoSchedule : Part-timeJob Posting : Jan 28, 2022, 1:32:28 PMReq ID: 220000D6Vaccine Policy: Beginning December 8, 2021, Stantec requires North America employees in many positions to be fully vaccinated against COVID-19 except those for whom a reasonable accommodation has been granted because a medical reason or a sincerely held religious belief, as required by law.Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected VeteransQuick Apply

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