Administrative Assistant - Eurofins CDMO Alphora Inc - Jobs in Mississauga, ON

Job Description

Company DescriptionEurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 58,000 staff across a network of more than 1,000 independent companies in over 54 countries and operating more than 900 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.In 2021, Eurofins generated total revenues of EUR € 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.________________________________________________________________Eurofins CDMO Alphora Inc. provides a fully integrated suite of services to support drug substance and drug product development from the IND enabling development stage, through to phase II & III supply, and commercial validation and manufacturing for niche APIs. In addition to a continuing flow of interesting and challenging projects for global pharmaceutical and biotech companies, Eurofins CDMO Alphora Inc. is committed to growing its state-of-the-art organization, with continued investments in its people, modern facilities, equipment, and instrumentation.Job DescriptionThe Administrative Assistant is accountable to the Office Manager / Human Resources Business Partner for all activities relating to administration. The majority of the work performed is considered to be non-GMP. This position requires prior experience in a related administrative role. University or College degree/diploma is preferred.Duties & Responsibilities:

• Provide direct support to the Office Manager/Human Resource Business Partner in all aspects of administration
• Provide general office administration support for multiple sites and departments as required
• Reception duties including: managing phone system, mail/couriers and distribution of interoffice mail, greeting visitors and ensuring adherence to visitor policy requirements
• Responsible for generating orders for office and canteen supplies as well as coats for laboratory staff
• Manage requirements for all printed stationary and business cards
• Work with various vendors and suppliers for service and equipment as needed
• Support internal Finance team and collaborate with National Support Centre (NSC) on invoice/billing requirements
• Manage the creation of purchase orders and receiving of invoices in COUPA; duties include coding invoices and obtaining approvals for payment/processing as well as troubleshooting billing issues
• Timesheet collection and data entry processing
• Additional duties as required

Qualifications

• Education: university or college degree/diploma preferred in Administration or related field
• Must have proven experience in office administration and invoicing (system knowledge of COUPA an asset)
• Must be proficient in Excel as well as other Office applications
• Must have strong written and oral communication skills required
• Must be able to work independently in a fast past environment
• Access to a vehicle is required to service multiple sites
• Experience in a GMP environment an asset but not required

Additional InformationAccommodation: Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at www.eurofins.ca.As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins, please explore our website at www.eurofins.caWe thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted.NO AGENCIES, CALLS OR EMAILS PLEASEQuick Apply

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