IT Management Associate - Jobs in Mississauga, ON

Job Description

Duration: PermanentJob PurposeThe job purpose of the Management Associate role is a dual accountability to 1) support the Head of IT, along with his direct reports, in the coordination and organization of the various administrative duties, project work and meeting coordination to facilitate the smooth and productive operation of the functional department and 2) be fully accountable for a technical area of expertise (for example: Global mobility, Scrum / Product Owner / Project Management)Job AccountabilitiesProvide timely, accurate, and effective Administrative support to Senior Management and/or their direct reports, contributing to the achievement of organizational and corporate goalsProactively manage and make independent decisions regarding priorities of multiple calendars; plan, schedule and coordinate teleconferences and videoconferences. Coordinate global travel, arrange and follow through with onsite/offsite meetings including large department meetings, working with outside vendors; creating contracts and purchase orders, and processing payment and expense reports. Use various PC and software applicationsAddress problems and develop practical, thorough, and creative solutions, at times without relying on precedent or supervisory review. Exercise independent judgment as needed, and discretion when in contact with sensitive/confidential and proprietary informationMentor or guide other Administrative Professionals and departmental staffUnderstand and troubleshoot from a broader prospective and anticipate the impact of office administration problems and solutions on other areasIndependently create and deliver presentations based on general instructions; deliver group presentations on administrative topics when neededRequirementsMinimum 6 years experience as a Senior Administrative Associate including 4 years supporting Senior/Executive Management;BS/BA degree and/or equivalent industry experience or training requiredAbility and interest to work cooperatively with peers in a team-oriented environmentHighly proficient in e-mail and calendar (g-mail, g-cal, outlook); word processing, spreadsheets, database, and presentation applications; Microsoft Office Suite highly preferredExtensive knowledge of the organization being supported and in-depth understanding of Roche and multiple component organizationsHighly skilled in writing and interpersonal communications, including persuasion and influenceConfidentiality, handle and manage highly sensitive interpersonal information/situations/interactions at all levelsAbility to multitask and assertively handle routine and impromptu assignments with minimal supervisionQualified candidates are encouraged to submit cover letter and resume no later than May 18, 2021This position is not eligible for relocation support.This position is open to applicants legally authorized to work in Canada.NOTE: All employment is conditional upon the completing and obtaining a satisfactory background check, including educational, employment, references and criminal records (for which a pardon has not been granted) checks.Roche is an equal opportunity employer and prohibits unlawful discrimination based upon any legally protected ground. Roche will make a good faith effort to accommodate the individual needs of applicants with disabilities in our recruitment processAGENCY NOTICE: Please note that Roche Canada does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Services Agreement with agency/recruiter, Roche Canada will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Roche Canada explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.