Office Administrative Assistant - Jobs in Mississauga, ON

Job Description

Job Description for AdminMikhail PsychologyWe are seeking an outgoing, detail-oriented, efficient person to join our amazing Admin Team in providing front desk support to our growing Psychotherapy & Assessment practice. The ideal candidate will be adept at prioritizing and multitasking, as well as have a positive attitude. This Candidate will also be willing to learn and grow with us!Pay: $20/hourShifts will be Tuesdays 4-9pm, Thursdays 9-2pm, and Fridays 9-2pm, with some flexibility.This role will report to Dr. Anne Marie Mikhail, C. Psych., Owner and Director of Mikhail Psychology.About UsWe are a growing practice that provides culturally-competent psychotherapy and psychoeducational assessments to children, adolescents, and adults. We use strength-based approaches and treatment modalities that honour a person’s journey through trauma, grief/loss, and life transitions. We believe in the power of feeling understood holistically as a main driver of change.We are located in Port Credit, Mississauga at 20 Stavebank Road, Unit 201, on the West side of Stavebank Road, North of Lakeshore Road between Hurontario Street and Mississauga Road.Our VisionWe believe that everyone has unique strengths that can be used to help them take control of their lives.Our Core ValuesAuthenticityBe a Team PlayerListen to OthersTo succeed in this role …..You will rock this role if you possess excellent communication skills and the ability to lead and promote the vision of the clinic. You must be able to stay extremely organized, think 10 steps ahead, and see the big picture with an entrepreneurial mindset. You have a passion for helping others, as you will be communicating with our clients.Qualifications

• 2-3 years of experience in Client Care and Customer Service (preferably in a medical office at the front desk)
• Psychology undergraduate students and graduates are welcome!

Responsibilities

• Supporting Psychologists and Psychotherapists with client bookings, payments, administrating intake & consent forms, etc.
• Client support: welcoming clients to the office, answering client calls and emails, processing payments at the end of sessions.
• Maintaining Quality Assurance (follow up to payments, securing payment information, uploading secure documents, managing the booking software including schedules and treatments offered)
• Maintenance of office area, office supplies, and clinical files
• Updating operations manual with new or changed processes
• Screening therapist candidates
• Tracking clinic metrics

Skills & Attributes of our ideal candidate….

• Dynamic, self-motivated individual with the ability to work independently, proactively, and well under pressure
• Strong communication skills and the ability to communicate professionally and with compassion to clients
• Patience when dealing with challenging clients
• Confidence to share ideas and constructive criticism to help us grow
• Juggling multiple projects and to-do’s simultaneously is no problem for you — you work well under pressure, meet deadlines and keep promises
• Tech savvy (we are mostly paper-less and everything is online)
• An appetite for innovation and simplicity who is highly process oriented
• Working autonomously comes easy to you but you also love collaborating with a talented team
• Considerable experience using the Microsoft Office Suite, Google Drive Suite, Gmail, Dropbox, Windows in a work environment
• Knowledge of the Jane App scheduling software is an asset

Application Process: Please submit the following:

• Resume
• Coverletter (Only applications with a coverletter will be considered)
• Please complete the Big 5 personality test (https://www.123test.com/personality-test/) and share your results during the hiring process.

We thank all applicants for their interests. Please review our website and say something about what we do and why you would be a good fit for us. Only applicants under consideration will be contacted.For more info on our practice, check out our website: www.mikhailpsychology.comJob Type: Part-timePart-time hours: 15 per weekSalary: $21.00 per hourBenefits:

• Flexible schedule
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Evening shift
• Monday to Friday
• Morning shift

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Mississauga, ONExpected start date: 2023-02-01Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected