Purchasing Agent - Jobs in Mississauga, ON

Job Description

Hatch and Bantrel have formed the Hatch Bantrel Joint Venture (HBJV) to execute engineering and construction on the BHP Jansen Potash Mine Project in Saskatchewan. After successfully completing the Definition Phase Study for the project, the HBJV is currently carrying out the Detailed Engineering Phase for the Processing, Non-Process Infrastructure (NPI) and Mining Areas of the 4.5 Mtpa Stage 1 Potash Mine. With a published TIC of US $5.3-5.7 Billion this will represent one of the largest projects and private investments in Canada. The HBJV will use a hybrid of best-in-class new developing technologies and systems as well as the proven HBJV suite of tools to execute this exciting project.The Purchasing Agent is involved in the project from the initiation phase until the issue of the Purchase Order. The Purchasing Agent is the custodian of all pre-award activities related to the purchase of project materials/equipment (including engineered, standard [commercial off-the-shelf] and bulk items). Duties include clarifying/negotiating the commercial terms and conditions, proper Incoterms, payment terms/milestones relating to purchase orders as well as preparing and issuing the purchase order for execution.The Purchasing Agent is responsible for managing the bidders’ selection, bidding process, evaluation and recommendation, as well as the award process, thereby maximizing efficiencies and minimizing risk related to financial and schedule performance.

• Please note this position is not eligible for a relocation subsidy or living out allowance.

Duties and Responsibilities:Liaison with Package Coordinator to obtain and verify technical specifications, with the Planner to verify lead times and delivery dates and with Logistics to assure cost effective and practical IncotermsPreparation of Commercial Bid documents (including contractual terms and conditions, delivery requirements, quality/inspection requirements and other documents related to the scope of supply, etc.), and issuing of Bid Documents to Bidders from an approved Bidder’s ListManage the bidding process by:Managing the prequalification and selection of biddersPrepare and issue Bidders List and coordinate approval processSupervise and maintain the confidentiality and integrity of the bid process. Log bid questions and responses and issue addenda as required. Purchasing Agent must be the ONLY point of contact during the bid process from RFQ until award. All queries must go through procurementCoordinate technical evaluations and conduct commercial evaluations, use of proper Incoterms, payment terms/milestones including clarifications and/or negotiationsReview vendor comments of General terms and conditions and incorporate Special terms and conditions, as requiredResponsible to meet schedule milestones for Bid-Evaluate-Award cyclesPrepare and issue Recommendation to Award including its approval.If required, prepare and issue a Letter of Award to VendorPrepare and issue Purchase Order for executionHandover to Expeditor for standard and bulk packages and/or Purchasing Administrator for major packages.QualificationsEssential Qualifications:Global Procurement Chain experience, specifically the acquisition of capital equipment/ materialsExperience with drafting of terms and conditions and an understanding of accompanying legal implications, solid understanding on Contract LawNegotiation skillsA firm understanding of procurement processes and corporate governance principlesExperience with and a proficient understanding of purchasing strategies and Total Cost of Ownership, including but not limited to the development of escalation clauses and cost plus pricingKnowledge of Incoterms, freight forwarding and other activities related to local and global purchasing and movement of equipment/materials across bordersGood understanding of applicable legislation including taxes and industry specific exemptionSound commercial knowledge with respect to performance and risk mitigation mechanisms and exhaustive detailed commercial evaluation skills.Preferred Qualifications:Relevant tertiary qualification is an assetInternational experience an assetA firm grasp on current (and possibly historic) intelligence related to local and global markets for commodities and relevant equipment/materials.Additional InformationWe thank all candidates for their interest; however, only those candidates selected for further review will be contacted. All other resumes will be retained for future consideration.