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Toronto Administrative Assistant - Jobs in Mississauga, ON

Baylis Medical
Job LocationMississauga, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

OverviewThe Toronto Administrative Assistant greets people arriving at the office, directs visitors to the appropriate person, answers and forwards telephone calls, takes messages, books meeting rooms and performs other clerical duties.*Snapshot of Responsibilities: *

  • Greet people coming into the office and direct them to the appropriate contacts.
  • Provide information in person and by phone, and maintain front desk security and security access lists.
  • Coordinate and set up of the meeting room’s schedule.
  • Operate telephone system to answer, screen and forward telephone calls, take messages and provide information as required.
  • Order office supplies and arrange for servicing for the photocopies and other office equipment when necessary.
  • Petty cash reimbursement and reconciliation.
  • General administration which may include: processing incoming and outgoing mail and transferring internal mail between buildings.
  • Oversee building security by updating and distributing alarm codes to employees when needed.
  • Manage Avigilon System which includes creating/deleting access cards and monitoring guests passes.
  • Undertake other administrative duties as required.
What you bring to the team*Completion of Secondary School
  • 3-5+ years of experience in an Administrative Assistant role
  • Excellent analytical and communication skills (both written and oral)
  • Organization and time management skills
  • Proficient in MS Office, especially Outlook, Excel and PowerPoint
  • Previous experience managing a building alarm system, including management of key card access for employees
What we have to offer:
  • Smart commute options including complimentary shuttle from Kipling Station, and subsidized transit program.
  • Flexible working hours that complement core business hours.
  • One day off for volunteering, to give back to a charitable organization of your choice.
  • Purposeful work that drives career development, with opportunities to learn and grow by way of on-site training, workshops, and lunch and learn sessions.
  • Comprehensive total rewards package, including tuition reimbursement and lifestyle and health spending account.
  • Well-being initiatives, including onsite gym facility and fitness classes (yoga and boot camp).
  • Employee-friendly work environment, with opportunity to participate in employee-led clubs, organized sports teams, video games, foosball, ping pong, etc.
About UsAt Baylis Medical, everyone works with a shared purpose: to improve the lives of people around the world. Named one of Canada’s Best Managed Companies, we are a rapidly growing leader in the development, manufacturing and commercialization of innovative medical devices in the field of cardiology. Our focus is on providing physicians clinically-relevant tools, so that no patient goes untreated.We are looking for talented individuals, like yourself, to join Baylis Medical and make an impact in the lives of patients. Are you ready to join us_Baylis Medical is an equal opportunity employer and encourages applications from all qualified individuals. Please inform us if you require any accommodations during the recruitment process_While we thank all applicants, only those being considered for an interview will be contacted.__Want an inside look at careers and life at Baylis View employee profiles on The Muse_ and follow us on Instagram @Baylismedical_Job Types: Full-time, PermanentWork Location: Multiple LocationsQuick Apply
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