Administrative Support (Service Signature) - Jobs in Ottawa, ON

Job Description

At Desjardins, we believe in equity, diversity and inclusion. Were committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.If theres something we can do to help make the recruitment process or the job youre applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!Job LevelNV-05The person in this position supports the Signature Service manager and other managers by carrying out clerical and administrative support activities. The incumbent also helps to plan and coordinate management activities.General Information on the PositionThe Ontario Signature Service is the result of the grouping of the Desjardins Ontario Credit Union. The selected candidates will be employed by the Ontario Signature Service on a full-time basis. The Signature Service team of savings, financing, insurance and brokerage experts responds to the specific needs of members by providing integrated, distinctive and exclusive services, taking complete charge of their financial needs.We are looking for the best candidates to join a highly capable and motivated multidisciplinary team. Signature Service offers an open and respectful work environment, professional development and training opportunities, and a generous benefit package.Want to contribute to the success of Signature Service Apply now to join this great team!Main responsibilities

• Support the Signature Service manager and other managers by handling their mail, agendas, calls and email.
• Coordinate delivery of files for the management committee, the coordination committee or other committees.
• Prepare and attend various meetings, in particular those held by the management committee. Draw up records or accounts, and minutes, and ensure they are followed up.
• Help organize different events (e.g., team meetings, committees, training sessions, teleconferences, travel, public relations activities).
• Help with various internal and external communication activities (e.g., employee meetings, and marketing and promotional activities)
• Carry out various administrative tasks related to internal management (e.g., sales tracking, dashboards, expense account monitoring, managing inventory and equipment, employee files, performance appraisals, invoices, budgeting).
• Manage and update files (e.g., filing, purging and saving) according to current rules and practices.
• Perform various clerical activities, including writing, formatting, updating, producing and editing information documents.
• Support the Signature Service manager and other managers by searching for information and assisting with operational processes and IT systems.

Other working conditions

• Workplace : The work arrangement for the position is hybrid wor #LI-Hybrid
• Travel : 25% of the time
• Temporary work: scheduled to end on January 31, 2024
• Number of jobs available : 1

Qualifications

• Trade school diploma in a related field
• A minimum of 3 years of relevant experience

Please note that other combinaisons of qualifications and relevant experience may be considered

• For vacant positions available in Ontario please note that knowledge of French is required

Specific knowledge

• French spelling and grammar rules
• Philosophy and fundamentals of a financial services cooperative
• Service standards
• Budgeting system

Desjardins Cross-sector skillsAction oriented, Customer Focus, Differences, Nimble learningKey competencies for the jobCustomer Focus, Plans and aligns, Situational adaptabilityWork LocationCaisse Desjardins Ontario_Rideau-Sussex (MT)Trade UnionNon SyndiquéUnposting Date2022-07-15Job FamilyAdministration (FG)Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.Quick Apply

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