Administrative Clerk - Secretary 2 - Jobs in Pictou, NS

Job Description

Department: Fisheries and AquacultureLocation: PICTOUType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: 8/16/2022 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Fisheries and Aquaculture has a legislated mandate to manage, promote, support and develop the fishing, aquaculture and seafood processing industries that contribute to the economic, environmental and social prosperity of Nova Scotia’s coastal and rural communities. As a department, we work to promote Nova Scotia as Canada’s premier fish and seafood province.About Our OpportunityUnder minimal direction of the Director, you will provide comprehensive, high level secretarial, administrative, and clerical services and support to the Inland Division to facilitate the effective and efficient functioning of the Division’s operations.Primary AccountabilitiesYou will increase office efficiency by providing general office administrative, inventory control, and facilities management support functions for Pictou office as well as the three provincial fish hatcheries. You will also support the Division’s OHS lead, coordinate, review and format Divisional correspondence and take lead roles in project related activities which require administrative support. You will prepare and coordinate all financial transactions, procurement processes as well as coordinate the Division’s records management responsibilities. As the first point of contact for the Division, you will act as an information resource for general inquiries for internal and external clients and serve as support for the Division’s online sportfishing licence system. This position may also take a lead role in website related updates.Qualifications and ExperienceThis role requires one year secretarial/business administration diploma, and three years related experience, or an equivalent combination of training and experience may be acceptable. Must demonstrate superior communications skills, both verbal and written, with the ability to communicate effectively with all levels of government officials and the public, and ability to determine priority of various tasks with limited supervision from the Director. Proficiency with Microsoft Office’s suite of programs (Outlook, Word, PowerPoint and Excel), records management and database management are required. The position requires excellent attention to details, organizational and interpersonal skills, and a high degree of judgement and initiative in responding to matters as they arise.An offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.Additional InformationThis is a permanent position with an anticipated start date of August 31, 2022.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 18Salary Range: $1,579.09 - $1,766.79 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.Quick Apply

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