Administrative Assistant - Jobs in Rosthern, SK

Job Description

PRIMARY DUTIES: 1) Acts as a first point of contact for the publica) Deals with inquiries and directs to the appropriate person.b) Receives payments and issues receipts for all general, tax, utilities and receivable accounts.2) Receives, distributes, and disseminates incoming mail (both electronic and hard copy) for Council and CAO.3) Assists the CAO with the Human Resources function including recruitment and retention, training and development, performance management, health, safety, and wellness ensuring compliance with applicable laws and regulations and in a confidential manner.4) Ensures efficient and effective conventional and electronic record-keeping systems are in place for the CAO and personnel files and all required data, documents, reports, and correspondence are maintained in accordance with legislation and corporate policy.5) Performs administrative and clerical support for the Chief Administrative Officer, Manager of Municipal Operations, and Manager of Recreation and Community Development as required.6) Ensures that the Town’s property lists are kept current and accurate.7) Maintains and schedules meetings for Council and the CAO as required.8) Attends meetings of Council, Committees, Public Hearings, and other meetings as required by Council or the CAO.9) Prepares and records minutes of Committee of the Whole meetings and is responsible for any assigned follow-up from Council or Committee of the Whole meetings.10) Assists with researching information such as legislation, bylaws, reports, contracts, files, minutes, and any other assigned matters.11) Assists the CAO with the development of bylaws, preparations for civic elections and any related projects.12) Assists the CAO and Council in formulating internal and external communications.13) Acts a back-up to the Finance Clerk with the support of management, in the event of sickness, vacation, or other leaves of absence.14) Performs other duties as may be assigned from time to time.SPECIFICATIONS: Experience & Qualifications1) Grade 12 or equivalent.2) Requires a certificate or diploma in business administration, or an equivalent combination of experience and training.3) Valid Class 5 Saskatchewan Driver’s License.4) The incumbent will have over one year of experience in an office environment and have advanced knowledge of office procedures and equipment, highly developed word processing and spreadsheet skills with above average written and verbal communication skills:a) Excellent communication and public relations skills, verbally and in writing with staff and the public.b) Knowledge of office procedures and equipment, including a computerized records management system that enables scanning, profiling, and retrieving of documents.c) Excellent computer skills; proficiency is required in the use of a variety of computer software programs and related equipment, including Microsoft Word, PowerPoint, and Excel.5) Knowledge and experience working in an environment governed by The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIPP).6) Criminal records check and a child abuse registry check are required.For more detailed job description visit: https://www.rosthern.com/p/employmentAccountability/ResponsibilityUnder the general direction of the Chief Administrative Officer, incumbents are expected to perform their duties to a high standard and in accordance with all policies and procedures of the Town.Will also ensure effective communications with all staff, customers and Municipal, Provincial and Federal authorities, in addition to auditing all permit applications for accuracy, compliance with legislation, policies, procedures and restrictions, and ensuring all applications comply with development plans, zoning bylaws, Municipalities Act, Planning Act, and any other appropriate Acts and Regulations.UNIQUE POSITION REQUIREMENTS1) May require some evening and weekend work depending upon the schedule of Council.2) The work involves exposure to minor undesirable conditions such as office noise, continuous sitting, repetitive motion, and eyestrain.3) The position requires persuasive diplomacy and courtesy when discussing matters either internally or externally with others. The position requires regular contact with Council, the Chief Administrative Officer, community groups and organizations and the general public.4) Ability to balance multiple priorities, often with conflicting timelines in a fast-paced environment.EQUIPMENT OPERATED OR USED: Microsoft Office Suite, Munisoft applications, banking software, other software solutions for issue/complaint reporting and tracking, mail sorter, postage machine, check sorter, phone, copier and printer.Job Types: Full-time, PermanentSalary: $19.62-$22.00 per hourBenefits:

• Company pension
• Dental care
• Extended health care
• Life insurance
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Rosthern, SK: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• Municipal Office: 2 years (preferred)
• Administrative experience: 2 years (preferred)

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