Administrative Coordinator - Jobs in Hartland, NB

Job Description

At Day & Ross, you’ll go far. From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has become one of the largest transportation companies in Canada. With more than 8,000 employees, drivers, and owner operators, we’re a major player in cross-border and LTL/TL transportation, offering a diverse portfolio of transport and logistics solutions across North America.For over a decade, we’ve been recognized as one of Canada’s Best Managed Companies, and we were named a Top Company for Women to Work for in Transportation in 2018 and 2019. Our industry recognition is a testament to the family values we share with our parent company, McCain Foods Limited.About the RoleAdministrative Coordinator TruckloadFull- TimeHartland, NBThe Administrative Coordinator supports the business by coordinating the full range of administrative processes at the terminal in order to ensure the timely and accurate delivery of freight to the end customer.You will be a positive representative of our organization by demonstrating professionalism, and appropriate urgency. You will work closely with various internal and external contacts to effectively and efficiently respond to customer inquiries and requests.How You’ll Help

• Support onboarding of new hires; liaise between Linehaul and Human Resources

• Organize SOP development while maintaining repository to aid in refresher training or new employee orientations

• Oversee sold loads reporting and 3rd party carrier pay

• Prepare month end presentations for MCR and senior leadership team review

• Manage attendance tracking for Linehaul coast to coast with timely reporting and follow-up as required

• Collaborate with leadership on development, rollout and management of a departmental scorecard system

• Process invoices [Transcore / Loadlink - update users on their website, grant/remove access, manage master list Cobequid Pass  Mercury Gate]

• Payroll weekly for Company drivers, NB & BC trucks through Oracle & Agency

• Send drivers record of pay

• Enhance communication throughout department by developing and executing on a communication plan

• Develop and roll out wellness and engagement programs throughout department

• Organize & schedule Integrated Business Planning team meetings

• Maintain calendar of functions for the VP; prepare agendas, makes arrangmeents for various meetings and events, and makes necessary travel arrangements and reservations

• Socialize & train department on Corporate policies and procedures (i.e.; attendance management etc)

• Expense reporting as required by the VP

• Take on leadership role for administrative projects as assigned by the VP

• Champion cultural change

• Purchasing Card – submit statement monthly with all charges, assign proper GL’s

• Submit weekly OT for Staff

• Security for building – issue new cards & manage spreadsheet

• Other related duties as may be required

Your Skills and Experience

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.

• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial.

• Communication skills - advanced

• Computer skills – accuracy, MS products, AS400, web based programs

• Demonstrated customer relationship skills

• Strong conflict resolution skills

• Able to work deadlines in high transactional environment

• Ability to champion business needs in a collaborative manner to colleagues

• Results focused

Day & Ross is committed to providing a safe working environment for our employees, visitors, vendors, customers, and other members of our communities. In line with our culture and values, we believe that being vaccinated is the most effective way to protect each other. It is therefore a requirement that the successful candidate for this role be fully vaccinated and have completed the mandatory incubation period prior to the candidate’s start date with Day & Ross. Day & Ross is committed to applying the foregoing in accordance with applicable human rights legislation. The Company will review all requests for reasonable accommodation based on a protected ground on a case-by-case basis, and such accommodations will be granted where they do not cause Day & Ross undue hardship or pose a direct threat to the health and safety of others.Please note that the successful candidate will be asked to provide reference and criminal background checks prior to employment. Only those candidates selected for an interview will be contacted.As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply.Job Types: Full-time, PermanentBenefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Application question(s):

• I am either: (a) fully vaccinated against COVID–19 with 14 days or more since my final dose of either a two-dose or one-dose vaccination series at the current time or by the time of my projected start date with Day & Ross; or (b) unable to be vaccinated against COVID-19 for protected reasons under applicable human rights legislation (e.g. medical or religious reasons) and will provide written substantiation of such reasons to Day & Ross. Applicant privacy is important to Day & Ross. Information relating to an individual’s proof of vaccination and/or the reason(s) for not receiving a COVID-19 vaccination is sensitive information and Day & Ross wishes to ensure this remains strictly confidential. Upon receipt of confirmation of vaccination status, the Company will preserve and handle this personal information in a secure location in accordance with the Companys Employee. Yes or No

Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected