Administrative Clerk - Jobs in Midhurst, ON

Job Description

Requisition TitleAdministrative ClerkClose Date16 March 2022Contract TypeTemporary - Full TimeLocationMidhurst, ON L9X 1N6 CA (Primary)Job DescriptionPOSITION SUMMARYProvide administrative functions to efficiently assist all departments within Engineering, Planning & Environment.DUTIES AND RESPONSIBILITIES (not listed in order of priority)1. Provide information and support to all departments within the division and assist other departments such as Accounts Payable, Human Resources and Procurement, Fleet & Property.2. Process various permits and applications.3. Responsible for records management, filing and maintaining both active and inactive files.4. Assist with the development and distribution of information and advertisement circulations.5. Process incoming and outgoing mail, including date stamping, sorting and distributing.6. Complete courier assignments.7. Responsible for photocopying, scanning, and mailing of large quantities of material and mail-out assignments.8. Monitor supply inventory and facilitate the control and distribution of supplies to outside facilities.9. Report and assist with any necessary maintenance of office equipment or safety requirements.10. Assist with general keyboarding assignments.11. Minute taking of various sub-committees and staff meetings as required.12. Assist Customer Service Department as required.13. Responsible for data entry into multiple modules of SAP including the creation of divisional purchase orders, invoicing, cheque requisitions, goods and services receiving, and payroll hours, including preparing and reviewing payroll reports and forwarding necessary paperwork to payroll.14. Assist various departments with data entry, as required.15. Assist with special events.16. Comply with provincial and County occupational health and safety legislation, regulations, policies and procedures.17. Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act.CORPORATE COMPETENCIESHas knowledge of and demonstrated ability in our corporate competencies:

• Acts with the Customer in Mind
• Ensures Accountability
• Continuously Seeks to Improve Work Processes
• Collaborates
• Communicates with Impact
• Is Resilient

EDUCATION, TECHNICAL SKILLS AND CERTIFICATION

• Grade 12 Diploma.

• Working knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

• Strong interpersonal communication and organizational skills.

• Understanding of basic accounting principles and TOMRMS (records management) would be considered an asset.

• Requires close attention to detail and accuracy.

EXPERIENCE

• A minimum of three (3) years of previous related experience. Specific experience in municipal areas such as Roads, Solid Waste Management, Planning, Forestry and By-Law woud be considered an asset.

• Experience with the operation of general office equipment.

EFFORT

• Will require frequent but short periods of concentration, mental and visual attentiveness for data entry.

• Walking, stooping, kneeling, crouching, lifting or carrying and/or pulling of light weights.

WORKING CONDITIONS

• Numerous interruptions in a busy team office environment.

• Able to work under pressure of deadlines and schedules.

Salary Grade$21.65 - $26.16UnionCUPE 5820.01The County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted.Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.Quick Apply

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