Deputy Clerk - Jobs in Midhurst, ON

Job Description

Requisition TitleDeputy ClerkClose Date17 February 2022Contract TypePermanent - Full TimeLocationMidhurst, ON L9X 1N6 CA (Primary)Job DescriptionPOSITION SUMMARYThe Deputy Clerk assists the County Clerk, and Director of Statutory Services in the performance of all of the statutory duties assigned to the Clerk under the Municipal Act and other related Acts and Regulations of the Legislature and County By-laws.DUTIES AND RESPONSIBILITIES (not listed in order of priority)1. Foster and maintain a work environment that promotes staff participation, teamwork and positive contributions from all departmental staff.2. Assist the County Clerk, and Director of Statutory Services to perform the statutory duties of the Municipal Clerk under the Municipal Act, and other Acts of Legislature as required.3. Attend council and applicable committee meetings, as required.4. Provide legislative, administrative and procedural information, advice and recommendations to the Warden and Council, Chief Administrative Officer, General Managers and staff throughout the organization both during the absence of and in consultation with the County Clerk, and Director of Statutory Services.5. Ensure all by-laws and other Council related legal documents and instructions are developed and implemented in accordance with applicable legislation, such as the Municipal Act.6. Assist with the effective and efficient management of the Council Secretariat functions of the Clerk’s Office.7. Ensure minutes of meetings are recorded and preserved, ensuring archiving and retrieval systems are in place for all County record.8. Prepare and present reports for consideration of Committees/Council; review and edit departmental reports where required; prepare agendas under the direction of the County Clerk, and Director of Statutory Services.9. Oversee the preparation of internal directives and external correspondence as a result of Council meetings.10. Manage the processes of electronic agendas to streamline and improve the information flow to Council, staff and to the public.11. Assist with the organization of training opportunities for internal clients in areasof direct responsibility including the Municipal Freedom of Information and Protection of Privacy Act, Municipal Act, County procedures etc.12. Assist with Corporate access and privacy programs and procedures, including processing access requests, investigating privacy complaints, breaches and providing advice to internal clients regarding access, use and disclosure of information.13. Manage the County’s Records Management program, including the implementation of electronic records, and traditional records keeping.14. Participate on the County’s Emergency Management Committee.15. Participate in the development, implementation and monitoring of department budget ensuring expenditures are within assigned authority and approved limits.16. Recommend the development and implementation of related administrative policies and procedures, as required.17. Participate on corporate committees, as required.18. Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act and applicable policies.19. Comply with provincial and County occupational health and safety legislation, regulations, policies and procedures.20. Perform other duties as assigned.LEADERSHIP COMPETENCIESHas knowledge of and demonstrated ability in our leadership competencies:

• Acts with the Customer in Mind
• Makes Sound Decisions
• Ensures Accountability
• Continuously Seeks to Improve Work Processes
• Plans and Directs Work
• Collaborates
• Leads Teams
• Communicates with Impact
• Develops Self
• Is Resilient

EDUCATION, TECHNICAL SKILLS AND CERTIFICATION Degree or diploma in Public Administration, Political Science or related field or equivalent combination of education and experience.

• A professional municipal designation such as CMO, AMP, AOMC, CMM etc.

• Knowledge of municipal by-laws, policies, government administration, Council processes and parliamentary procedures.

• Working Knowledge or significant awareness of upper-tier municipal administration and organizational alignment.

• Working knowledge of eAgenda software and Electronic Document and Records Management Systems (EDRMS) an asset.

• Completion of the Basic Emergency Management (BEM) training.

• Understanding of policies and related legislation or initiatives and their significance and potential impact.

• Strong interpersonal, communication, planning, time management and organizational skills including presentation skills and demonstrated ability to anticipate the needs of elected and appointed officials.

• Strong word processing and computer skills.

EXPERIENCE

• A minimum of five (5) years of experience in progressively responsible, related positions.

• Experience asa Clerk or Deputy Clerk or similar position demonstrating the ability to work in a political environment and meet established deadlines.

• Demonstrated experience creating by-laws and other legal documents while ensuring legislative adherence.

• Experience in the leadership and supervision of staff and the administration of employment policies and collective agreements preferred.

EFFORT

• Visual and mental effort required when preparing reports, reviewing reports and documents for distribution.

WORKING CONDITIONS

• Regular office environment

Salary Grade$92,517.00 - $111,022.00UnionNon UnionThe County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted.Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.Quick Apply

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