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Permanent Student Services Secretary - Jobs in Mitchell, ON

Bruce-Grey Catholic District School Board
Job LocationMitchell, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Engage, Inspire, Innovate … Always LearningThe Avon Maitland District School Board is a full service, public, English school district in southwestern Ontario, bordering Lake Huron and covering the counties of Huron and Perth. Nestled in the heart of Southwest Ontario, Huron and Perth Counties include rural farmland and backcountry roads along with areas of historic architecture, arts, culture, and the newest culinary trends.In the geographical center of this thriving region is Avon Maitland’s Education Centre in Seaforth. The Board’s Administrative Offices are located here, and they contain the central support for 31 elementary and 8 secondary schools, approximately 1600 teachers and 900 support staff. Additional information regarding the Board is available on the Board’s website at https://www.amdsb.ca/.Essential Functions and Responsibilities which may vary depending on school office staffing levels and school practices and procedures:1. Ensure accurate record keeping and maintenance of student records - both the Ontario Student Record (OSR) and electronic records, ensuring proper procedures are followed in accordance with the applicable Board’s Standard Operating Procedures, as follows:

  • File transcripts, report cards, and other documents in accordance with the Standard Operating Procedures.
  • Acquire and forward Ontario Student Records.
  • Produce complete and accurate transcripts for past and current students, forward electronic marks to universities and colleges as required.
  • May include maintaining student admissions, transfers, retirements, etc.
  • May include adding and dropping courses from student timetables as required and entering student choices.
  • Aspen key contact for student services purposes.
  • Tracking of community service and completion of literacy requirements.
2. May assist in mark entry and generation of student report cards.3. Provide reception duties in the student services office, including fielding student requests and telephone enquiries, as well as scheduling and confirming appointments.4. Maintain current post-secondary and career promotional materials.5. Provide support and perform related duties for administration/student services team - assist with various items as required such as maintenance of course calendar documents, school events (parents’ night, commencement, awards night, etc.), data entry, filing, copying, faxing, processing correspondence.6. May assist Administration/Head Secretary with completion of Ministry reports, ONSIS and month-end enrolment report (MEER); and,7. Other related duties as assigned.Job Specifications and Requirements:1. One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent;2. Proven computer literacy skills, specifically in MS Office, Aspen;3. Proficient and accurate keyboarding skills in excess of 80 wpm;4. Excellent organizational skills including a thorough knowledge of good office practices and procedures;5. The capacity to work independently, problem-solve and multi-task in a busy environment; and,6. Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentialityHours of Work: 35 Hours per week, 10 months per yearRate of Pay: Level 3 of ESSP Collective Agreement plus Benefits with OTIP and Pension with OMERSHow to Apply1. Register/Login to amdsb.simplication.com2. Search Jobs3. Job Code: 3357234If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627 or info@applytoeducation.com (Monday - Friday: 7:30am-7:00pm).We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant’s amdsb.simplication.com profile page. The Avon Maitland District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the communities we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.Note - A criminal background check will be part of the recruitment process.Dr. Lisa Walsh Nancy RothwellDirector of Education Chair of the BoardQuick Apply
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