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Executive Assistant - Jobs in St. Jacobs, ON

Home Hardware Stores Limited
Job LocationSt. Jacobs, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

We have a fantastic opportunity for an Executive Assistant to join our Merchandise team. Reporting to the Chief Commercial Officer, you will provide administrative support, coordinating all office related functions, and ensuring confidentiality of all matters.If you have a high level of professionalism with strong communication and organizational skills, we would love to hear from you!What You’ll Do:

  • Responsible for calendar management, meeting scheduling/coordination, compilation of reports, and copying appropriate materials for meetings and presentations.
  • Organize the office, prioritizing the Chief Commercial Officer’s daily activities and adjusting as required.
  • Coordinate all incoming and outgoing communication including providing briefings, preparing correspondence, meeting minutes, reports, manage daily phone calls, and voicemail and email inquiries.
  • Prioritize and respond to all requests in a professional, customer focused and confidential manner.
  • Coordinate and make logistical arrangements for meetings and events including scheduling and preparing for Commercial Leadership meeting and other meetings as required; record, prepare and distribute minutes of these meetings.
  • Coordinate, plan, and book travel accommodations.
  • Create and prepare a variety of reports, presentations, and documents, including spreadsheets, graphs, letters, memos, reports, lists, contract administration, and Board reports and presentations.
  • Respond to and resolve general and confidential inquiries. Working closely with other internal departments, as well as external contacts.
  • Process invoices and expenses for department, prepare and compile expense reports and budget summaries.
  • Other administrative duties as required.
What we’re looking for:
  • Minimum five years office experience, preferably with Home Hardware.
  • High level of professionalism, confidentiality, integrity, and discretion in dealing with matters. Protecting sensitive and confidential information is crucial.
  • Strong interpersonal and communication skills given the significant contact with Senior Management and external contacts; along with strong organizational, administrative, time management and problem-solving skills.
  • Self-motivated, enthusiastic with executive presence and desire and ability to take initiative.
  • Keen sense of urgency in delivering tasks and strong follow through in prioritizing, coordinating, and planning in a high volume and fast paced environment.
  • Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook. Innovation and creativity when using PowerPoint to create presentations.
  • High level of attention to detail and accuracy with grammar and proofreading skills.
  • Ability and willingness to work extra hours as required. Minimal travel required.
Home Hardware recognizes the value of a diverse team. We believe that different perspectives, backgrounds, and experiences make us stronger as an organization. Applicants representing the full diversity of communities in Canada are encouraged to apply with confidence. Please let us know if you require accommodation during the recruitment process.We thank all applicants for their interest, however only those applicants selected, or an interview will be contacted.Quick Apply
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