Executive Assistant - Jobs in Toronto

Job DescriptionExecutive Support:

Manage and maintain executives #39; schedules, appointments, and travel arrangements.
Coordinate and schedule meetings, conferences, and special events for the executive team.
Prepare and organize materials for meetings, presentations, and reports.
Act as a liaison between executives and internal/external stakeholders, including clients, vendors, and other team members.
Handle confidential and sensitive information with discretion and professionalism.

Administrative Support:

Perform administrative tasks such as responding to emails and managing correspondence.
Maintain accurate records, files, and databases for the executive team.
Prepare and process expense reports, invoices, and other financial documents.
Conduct research and gather information as requested by the executives.
Assist with special projects and initiatives as assigned by the executive team.
Prepare and coordinate venues, materials and catering needs for corporate meetings and events

Facilities Management:

Oversee the day-to-day operations of office facilities, including maintenance, repairs, and cleanliness.
Coordinate with external vendors and service providers for facility-related services, such as cleaning, security, and utilities.
Manage office supplies inventory and procurement, ensuring adequate stock levels at all times.
Identify opportunities for improvements in facility management processes and implement bet practices to enhance efficiency and cost-effectiveness.

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