Executive Assistant Office Manager - Jobs in Toronto

Job Description

Who We AreSWTCH is pioneering EV charging solutions for multifamily and commercial properties across North America.Founded in 2016 by entrepreneurs, investors, and energy professionals, SWTCH had a vision of enabling communities to realize the social, economic, and environmental benefits of widespread EV adoption. Since then, its EV charging and energy management solutions have been installed in thousands of multifamily buildings, 50 percent of which are classified as low-to-moderate income. By leveraging the latest technology available, SWTCH is making EV charging possible for all buildings.With a growing base of clients, SWTCH is currently looking for opportunities to deepen our market penetration across North America.Job OpportunitySWTCH Energy Inc is seeking a highly organized and proactive individual to join our team as an Executive Assistantamp; Office Manager. Reporting directly to the CEO, the successful candidate will play a pivotal role in supporting senior executives and ensuring the smooth operation of our office. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is passionate about contributing to the clean energy revolution.ResponsibilitiesExecutive Support

• Manage and coordinate executives #39; calendars, meetings, and travel arrangements.
• Prepare and organize documents, presentations, and reports for executive meetings.
• Act as a liaison between executives and internal/external stakeholders.

Office Management

• Oversee day-to-day office operations to ensure a productive and efficient work environment.
• Coordinate office supplies, equipment maintenance, and vendor relationships.
• Implement and maintain office policies and procedures.

Communication and Coordination

• Serve as the point of contact for internal and external communications.
• Collaborate with various departments to facilitate cross-functional communication.
• Manage incoming emails, phone calls, and inquiries with professionalism and discretion.

Event Coordination

• Plan and coordinate company events, meetings, and team-building activities.
• Assist in organizing industry conferences and exhibitions.

Administrative Support

• Provide administrative assistance such as drafting correspondence, managing files, and handling confidential information.
• Perform general office duties, including data entry, record-keeping, and maintaining a tidy workspace.

Requirements

• Proven experience as an executive assistant or office manager.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with confidentiality.
• Bachelor #39;s degree in Business Administration or a related field is preferred.

Benefits

• Business Impact - As a core member of the sales team, you have the opportunity to take a lead role and make a significant impact on the culture and values of the company.

• Environmental Impact - We are a clean energy company with a mission to reduce carbon emissions globally to ensure a clean and sustainable future.
• Diversity - People develop their talents and skills in different ways. We value different paths and experiences. If you think you meet the qualifications we are seeking, take a chance and express

SWTCH does not offer employment to prospects without first ensuring that qualified candidates speak directly with the hiring manager and a member of our P amp;C team. All qualifications will be done face-to-face, whether that is in person or over Google Meet. SWTCH does not send out offers of employment without meeting candidates and does not offer employment via text. If you are contacted for any personal information via test and/or without having met a member of our hiring team in person, please disregard. SWTCH Energy is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to age, race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws. Accommodations are available on request for candidates taking part in all aspects of the selection process.Salary RangeCAD $70,000 - $85,000