Executive Assistant To CEO and Board Liaison - Jobs in Toronto

Job Description

DATE: January 26th, 2024LOCATION: Toronto, ON – Head OfficeCOMPENSATION: $51,805 - $63,764 Annually ProratedCONTRACT DURATION: 18-20 MonthsLOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient. To help fulfill its mission, LOFT is hiring an Executive Assistant To CEO and Board Liaison.Job SummaryAs an Executive Assistant to the CEO and Board Liaison you will draw on your experience as a highly organized, positive, proactive and relationship-driven individual to help us maintain and evolve our daily operations and service excellence.You are someone who thrives in a busy environment and is an expert multi-tasker. This role is highly administrative and relationship-focused; it provides comprehensive support to the Board of Directors, CEO and high impact projects. You will execute a wide variety of important, complex, and sensitive administrative assignments that support strategic business initiatives that cut across multiple teams and external stakeholders.This is the perfect opportunity if you are excited by hands-on administrative support and the execution of operational efficiencies while showcasing your superior organizational and communication skills and your passion for client-first service. You also love getting the details right, and you operate with tact, discretion, and diplomacy in all that you do.What You Will Do

• Provide expert support to CEO and the Board of Directors
• Gather, compile, verify and analyze information for use in reports, speeches and presentations for the CEO and Board of Directors
• Independently prepare documents and presentation materials, as well as screen and respond to incoming correspondence, inquiries and phone calls for the CEO.
• Manage expenses, calendars and travel arrangements.
• Distribute, create, document and maintain Board communication, reminders, agendas, reports, special mailings and other necessary documents that ensure effective communication.
• Attend meetings and take notes of discussions; prepare the draft of minutes and summaries.
• Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.
• Maintain confidential and sensitive information.

What You Bring Must Haves

• Extensive and verifiable administrative experience with 2 or more years’ experience in senior administrative roles.
• Completion of post-secondary education in a relevant education or equivalent experience,
• Experience supporting a Board of Directors
• Highly developed administrative and organizational skills with the ability to handle multiple priorities, work under pressure and meet strict deadlines.
• Must display sound judgement, strong attention to detail and willingness to take initiative.
• Superior knowledge of and experience with computer applications, specifically Outlook, Word, Excel, PowerPoint, Office 365 and the Internet.
• Works independently with minimum supervision and as part of a team.
• Demonstrated ability to maintain confidentiality and discretion.
• Excellent oral and written communication skills, including ability to write and edit memos, reports, e-mails, agendas, minutes, etc.

Nice-to-Haves

• Understanding of cultural competency and anti-oppression framework.
• Reflectiveness of a multi-barriered group, is a strong asset

What We Offer

• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard,
• Additional paid personal and paid sick days
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis, a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• A chance to push your ideas from inception to execution
• Satisfying work with a fun, energetic and supportive leader
• An opportunity to be a change maker in an organization that reaches people that are often overlooked

Our Commitment to Diversity and InclusionLOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who reflects that diversity. At LOFT, we hold the deep belief that skills and expertise can be cultivated in various ways. Therefore, even if you don #39;t perfectly align with every listed criterion but feel you could flourish in this role, we highly encourage you to apply.Note: All LOFT employees are required to be COVID-19 vaccinated as a condition of hire in accordance with LOFT’s Vaccination Policy; unless they are employed in or work regularly with staff who are employed in, non-client facing roles. Note: A satisfactory vulnerable sector check (VSC) is also required.CLOSING DATE: February 28, 2024Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.Follow us on: LOFT I LinkedIn I Indeed l Glassdoor l Instagram l Twitter l____________________________________________________________________________________________________________LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting hrteam@loftcs.org or (416) 979-1994.Powered by JazzHR