Station Contract Coordinator - Jobs in Toronto

Job Description

Job DescriptionReporting to the Area Contract Coordinator, this role will be the point of contact for a Station and permanently based at site for the management of the prime contract between Project Co. and the Contracting Authority, and manage various types of agreements between the Joint Venture Design and Build Contractor and supply chain / subcontractors that are relevant to the Station; including the implementation of subcontract administration procedures in accordance with a specific Contract Management Plan. Comply with all project health and safety requirements.What you will undertake:Procurement:

• As needed, assist in the negotiations of contractual terms and conditions with subcontractors and/or vendors.
• Be present at all handover meetings for packages relating to the station / site.

Contract Management:

• Contribute to the achievement of Health and Safety pursuant to the contract by highlighting if a variation or amendment can adversely affect the H amp;S of any person.
• An in-depth understanding of the contract and schedules.
• Training and developing the team on contract management. Carry out talent review and follow up their development.
• Ensuring compliance with contract and subcontracts both upstream and downstream with the client and subcontractors respectively.
• Ensure the maintenance of trackers with the notifications, variations, delay notices and compensation events, both upstream with the client and downstream with the supply chain, as wells as liaise with the operations team to respond and submit notifications within the deadlines set out in the contract.
• In a timely manner provide a dashboard with the letters and notices indicating the status of each of them.
• Negotiation of entitlement to variations with both upstream with the client and downstream with the supply chain.
• Chair weekly contract management meetings with the operations team to create contract awareness and address contractual matters.
• Ability to draw up clear and compelling letters with professional and contractual content, and in a timely manner.
• In conjunction with the Area Contract Coordinator and Station Manager, notify the client of contract entitlements, early warning notices, delay notices and compensation events. The candidate will be eager to conduct site visits with the construction team to make sure there is nothing that can contravene the contract and or can put the joint venture in jeopardy.
• Encourage the Station Manager and construction team to maintain records and daily reports.
• Brief the estimating team on the upcoming variation enquiries.
• Use of Contract Administration Management System such as Unifier, Dalux, ASite, CEMAR, etc.
• Working with the project team to manage project activities to deliver the works on time, to budget and the specified quality.
• To promote company values in all dealings with other employees, clients, subcontractors and other external contacts.
• Understanding of contractual risks in a PPP project.

Claim Management:

• Manage subcontract delay (or other) claims with the Area Coordinator or other designated authority.
• Ensure any subcontractors notices are reviewed for entitlement, then distributed to the Area Coordinator/Contract Manager.
• Prepare draft letters / notices to subcontractors for internal review where non-compliance with the terms and conditions is observed.
• Change Orders. Assist the Change Team with administering any prime contract (new or proposed) changes or assessing the validity of any sub-contract change requests.
• Interact with engineering, construction and scheduling departments to ensure compliance any future amendments to the subcontract.
• Lead the contractual aspects of delay (or other) claim events, collation of evidence / supporting documents for pricing under the Prime Contract for internal approval, in accordance with the provisions of the contract.

Progress Payments:

• Prime Contract: Preparation of monthly progress applications for payment, collating supporting documentation (working papers) to demonstrate progress calculations and liaising with internal stakeholders as necessary.
• Sub-contract: assess/check, accuracy and process progress applications for payment ensuring subcontractors are not overpaid. Issue appropriate recommendations for payment and administer same with the subcontractors.
• Conduct final account review, process back charges. Ensure all documentation is received, deficiencies are addressed and close out subcontracts.
• Process subcontractor / prime contract requests for release of hold back and final payment.
• Assist in the preparation of evaluations of subcontractor and vendor performance.